Creating Documents

Prerequisites

You can create documents of the classes that were not forbidden by the administrators.

When you create a document, the attributes that you have preset in your private office settings are used as a basis. With most documents you can change the attributes during the creation process. It is only when you are creating PC documents using the Import function that the document is directly created with the preset attributes and you do not have the opportunity to change the attributes. However, you can change the attributes afterwards, provided that the document has not already been sent.

Whether and which documents are proposed when you use the function Create more documents directly depends on your private office settings.

Procedure

The procedure differs depending on the class of the document that you want to create:

Function

Description

Create short message

  1. In the folder content list, choose New Message.

  2. Proceed as described in Sending a Short Message from step 2.

    Irrespective of whether you send the message directly or only create it, when it is saved it is moved to the outbox and/or to the folder defined for documents sent, depending on your private office settings.

Create message

  1. In the folder content list, choose .

  2. Enter a title.

  3. On the tab page Document content, enter the text. The standard text editing functions are available. You can change the document attributes on the tab page Attributes.

    Further editing options are available.

Create more documents directly

  1. In the folder content list, choose < Name> in the list field of .

    <Name> corresponds to one of the names specified in your private office settings for the default PC document classes, for example, MS Word document.

  2. The rest of the procedure depends on the document class.

    You edit the document contents of PC documents in the PC application. You can change the attributes in the Business Workplace on the tab page Attributes.

Create (import) a document existing on your PC in the Business Workplace

  1. In the folder content list, choose Import in the list field of .

  2. In the subsequent dialog box, navigate to the required PC folder and select the document by double-clicking on it.

    The document is created in the current folder in the Business Workplace. In the process, the existing file name, without the file extension, is automatically copied as the title.

Create documents of any class

  1. In the folder content list, choose Create more in the list field of .

    The document maintenance screen appears on the tab page Attributes.

  2. Specify the required document class and, if necessary, change the attributes.

  3. Switch to the tab page Document content.

  4. The rest of the procedure depends on the selected document class. The creation of a graphic of the class BMP is described below as an example.

    The document is finally moved to the folder that is specified in the attributes.