Editing a Distribution List

Procedure


  1. In the folder contents list, double-click a distribution list to select it.

  2. Choose .

  3. Add new entries.

    You can add information yourself for external addresses that are not stored in the address management.

    1. To do this, choose Start of the navigation pathExtras Next navigation step Fax Entry, Internet Entry, X.400 EntryEnd of the navigation path, or Remote SAP Entry.

    2. In the subsequent dialog box, enter the address and, if necessary, further information, which is entered on the fax cover sheet when a fax is sent, for example.

    3. Choose .

    The following functions are also available:

    Function

    Menu path

    Description

    Expand distribution list

    Start of the navigation pathExtras Next navigation step Expand DL Next navigation step Expand Entry CompletelyEnd of the navigation path or Expand Entry or Expand DL Completely

    Distribution lists that have been included in other distribution lists can be expanded to display all the entries.

    • Expand Entry Completely: The selected distribution list is expanded to display all entries.

    • Expand Entry: The selected distribution list is expanded to display the first level of entries.

    • Expand DL Completely: A flat list of users is displayed.

    Private distribution lists that are included in shared distribution lists are always expanded automatically.

    Combine distribution list

    Start of the navigation pathExtras Next navigation step CombineEnd of the navigation path

    The selected entries are combined to create a new distribution list.

    Combine and replace distribution list

    Start of the navigation pathExtras Next navigation step Combine and ReplaceEnd of the navigation path

    The selected entries are combined to create a new distribution list and displayed in the old distribution list as a single entry.

    Enter your name in (or delete your name from) a subscription list

    Start of the navigation pathExtras Next navigation step EnterEnd of the navigation path or Remove

    Move distribution list

    Start of the navigation pathDistribution List Next navigation step MoveEnd of the navigation path

    For more information, see Moving Documents.

    Copy distribution list

    Start of the navigation pathDistribution List Next navigation step CopyEnd of the navigation path

    For more information on copying, see Moving Documents.

    Print distribution list

    Start of the navigation pathDistribution List Next navigation step PrintEnd of the navigation path

    For more information on printing, see Printing Documents.

    Delete distribution list

    Start of the navigation pathDistribution List Next navigation step DeleteEnd of the navigation path

    For more information, see Deleting and Retrieving Documents.

  4. Choose .