Methods for Compensating Time Quotas

Definition

You customize your own subtypes of the Time Quota Compensation infotype (0416) in the Implementation Guide. The subtypes are referred to as time quota compensation methods.

Use

You can customize time quota compensation methods to control the data entry work involved for compensation records. You do this by defining specifications for the subtypes of the infotype in Customizing. As a result, only particular fields in the infotype may be ready for input. This enables you to reduce significantly the data entry work required of administrators.

Structure

You customize time quota compensation methods in the IMG for Personnel Management by choosing Start of the navigation path Personnel Administration Next navigation step Payroll Data Next navigation step Leave Compensation End of the navigation path

In the IMG, you can set the following basic methods for recording time quota compensation:

Automatic compensation

If you use automatic compensation, you compensate quotas according to predefined rules. Default values for the deduction and remuneration of the quotas are stored in Customizing. This means that in the infotype you only need to enter the amount of quota you want to be compensated.

The following procedures are used to compensate quotas automatically:

  • Compensation using deduction rules

The compensation is controlled by a deduction rule. The Customizing settings for the deduction rule determine the sequence in which the quotas are deducted. You can use the following criteria to determine the deduction sequence:

  • Quota type

  • The valid from and valid to dates of the quotas

  • The deduction from and deduction to dates of the quotas

Example Example

  • The SAP System deducts first from the quota whose deduction period expires next.

  • The SAP System deducts additional leave for challenged persons first, then the standard annual leave

End of the example.

  • Compensation of individual quotas

Quotas of one quota type are compensated. The quota type determines whether days or hours are compensated. The SAP System deducts first from the quota whose deduction period expires next.

Free compensation

You can set up a method for compensating time quotas that allows you to perform free compensation. A free compensation method allows you to overwrite all relevant fields of the Time Quota Compensation infotype (0416), including the Wage type and Amount fields. You use free compensation for unforeseeable situations or situations that are too employee-specific to merit a rule for automatic compensation.

Example Example

  • An employee wants all of his or her absence entitlements to be remunerated at the same time.

  • A special remuneration is to apply to the compensation because of a special situation.

End of the example.

The following procedures are used to for free compensation:

  • Compensation using default – deduction rule

You use a deduction rule for the compensation. The SAP System selects the quotas to be compensated based on the specifications you made when you customized the deduction rule.

  • Compensation using default – quota type

You specify a quota type for the compensation. The SAP System deducts the compensation from existing quotas of this type. It deducts quotas in the sequence of the earliest deduction-to date.

  • Manual compensation

For manual compensation, you can overwrite the following infotype fields for each deductible quota:

  • No. to compensate

  • Wage type

  • Amount

  • Currency

In the other forms of compensation, the system determines the specifications for how the compensation is valuated from the Customizing settings. In manual compensation , you can specify a wage type or a wage type/amount for a quota to be compensated. In this case, the rules specified in Customizing for the selection or valuation of a wage type are overridden.

The following rules apply:

Fields with input

Field

Field

Field

Processing in Payroll

Number

The wage type is determined using Customizing table T556W ( Assign Wage Types to Quotas to be Compensated)

The wage type is valuated by personnel calculation rule X015 in schema XT00 (where x = country indicator)

Number

Amount

The amount entered is the total amount for the compensation. It is transferred, without being multiplied by the number, to the wage type specified in the Customizing table T556W ( Assign Wage Types to Quotas to be Compensated )

Note:

You must enter the exact number so that the quota can be deducted correctly

Number

Wage Type

Amount

The wage type is valuated, without being multiplied by the number, using the specified amount.

Note:

You must enter the exact number so that the quota can be deducted correctly

See also:

Maintain Automatic Compensation

Maintain Compensation Using Defaults

Maintain Manual Compensation