ABAP List Forms for Travel Expense Statements

Use

You can use the ABAP list forms for travel expenses to create travel expense statements for the employees. You can choose from three forms:

  • Standard form

  • Summarized form 1 (portrait)

  • Summarized form 2 (landscape)

If you use Travel Management for the public sector in Germany, Austria, or France, you need to change the travel expense statement over to ABAP-based forms. For the public sector in Germany, you can also use PDF forms. For the public sector in other countries, you still need to check whether the ABAP-based forms can be modified to meet your requirements.

Integration

The ABAP list forms are available in the Travel Expense Manager, but not in the Web Dynpro user interfaces.

Prerequisites

By default, Travel Management uses the PDF-based form for the travel expense statement.To use the ABAP list forms for the travel expense statement, choose the corresponding setting in Customizing for Travel Management under Start of the navigation path Travel Expenses Next navigation step Dialog and Travel Expenses Control Next navigation step Travel Expenses Control Next navigation step Travel Expenses Control (Expert View) End of the navigation path , line Other Settlement , field 24.

Features

You can adjust the ABAP list forms for your purposes, and using the characteristic TRVFO, control in which cases the system uses which form.The IMG activities for configuring the ABAP list forms are in Customizing for Travel Management under Start of the navigation path Travel Expenses Next navigation step Dialog and Travel Expenses Control Next navigation step Forms End of the navigation path .

Standard Form

The standard form produces a printout for each trip. You can configure this form to meet your requirements.

The trip itinerary is displayed in the form header. The accounting section is structured as follows:

  • Per Diem/Flat Rate Settlement

    • Accommodation

    • Meals

    • Travel costs

  • Receipt settlement

    • Receipts

    • Meals receipts (as an alternative to per diem accounting for meals)

  • Presentation of results

    • Total expense of trip

    • Total advances (if any)

    • Total receipts paid by company (if any)

    • Total receipts with service provider

  • Reimbursement amount for employee

Summarized form 1

Summarized form 1 prints all trips settled in the specified accounting period, plus any differences resulting from corrections during the period.

Summarized form 1 prints the total for all trips and the taxable subtotal (the sum of all additional amounts from all trips in the selected accounting period) at the end of the form.

Domestic trips without advances, or without meals receipts, are identified by a printout indicator. All other trips receive their printout indicators when they are reprinted using the standard form. Using the parameter Standard form follows , you can print the standard form directly following any personnel number.

Summarized form 1 gives you the additional option of producing a statistical analysis of individual receipts as well as of receipt types for a specified accounting period.

Summarized form 2

Summarized form 2 prints the following data in addition to the data of summarized form 1, for each individual trip and as a total:

  • Distance traveled

  • Additional amounts (if any)

  • Advances (if any)

See also: