PDF-Based Forms in Travel Management

Use

You use the PDF-based forms in Travel Management to display and print the following statements:

  • Travel request

  • Travel plans

  • Expense statements (include travel expense statements for Public Sector Germany)

Integration

You can use the PDF-based forms for transactions in the SAP GUI and in Web Dynpro-based user interfaces of Travel Management.

For more information, see Forms in Travel Management .

Prerequisites

Travel Management uses PDF-based forms as standard. For more information, see Forms in Travel Management .

Features

You can use the following standard forms and adjustment them to meet your requirements:

PDF Forms in Travel Management

Technical Name

Use

FITP_REQUEST_FORM

Form for travel requests

FITP_PLAN_FORM

Form for travel plans

PTRV_EXPENSE_FORM

Expense reports

This form also contains the fields for Public Sector Germany. The system displays these fields depending on the trip provision variant.

PTRV_EES_FORM

Expense statements for express expense sheets

To modify the PDF-based forms supplied by SAP, copy them and then edit them using the Adobe Form Builder . You then specify the situations in Travel Management in which you want your forms to be displayed.

PDF-Based Forms for Travel Requests and Travel Plans

The IMG activities for configuring the PDF-based forms are in Customizing for Travel Management under Start of the navigation path Travel Planning Next navigation step Process Control Next navigation step Dialog and Planning Control Next navigation step Forms. End of the navigation path

PDF-Based Forms for Travel Expense Statements

The IMG activities for configuring the PDF-based forms are in Customizing for Travel Management under Start of the navigation path Travel Expenses Next navigation step Dialog and Travel Expenses Control Next navigation step Forms End of the navigation path .

For more information on using the Adobe Form Builder for PDF-based forms, refer to the SAP Library under Start of the navigation path SAP NetWeaver Library Next navigation step SAP NetWeaver by Key Capability Next navigation step Application Platform by Key Capability Next navigation step Business Services Next navigation step SAP Interactive Forms by Adobe . End of the navigation path

Constraints

For information on general constraints regarding PDF-based forms, refer to SAP Note 863894.

If you use Travel Management for the Public Sector in Germany, Austria, and France, you need to change the travel expenses over to ABAP list forms. If you need to (or want to) use the ABAP list forms, you can find further information at ABAP List Forms for Travel Expense Statements .