Background documentationMaster Data Enhancements

 

To enable customers and vendors to exchange documents electronically with the Billing Consolidation Connector (FIN-FSCM-BC-CON) component, you must enhance master data as described below.

Customer

When a customer orders with a vendor, the customer has to enter the customer number used by the vendor for this customer in the customer's vendor master record. The system can only determine the reference in the IDoc file correctly if the Billing Consolidation Connector (FIN-FSCM-BC-CON) component knows the number under which the vendor lists you as customer. Otherwise the system processes the IDoc file incorrectly and cannot generate the required document.

To enter the customer number in the vendor master record, proceed as follows:

  1. On the SAP Easy Access screen, choose Start of the navigation path Logistics Next navigation step Materials Management Next navigation step Purchasing Next navigation step Master Data Next navigation step Vendor Next navigation step Central Next navigation step Change End of the navigation path.

  2. Enter the data required for the vendor, select the Purchasing data field and choose Enter.

  3. In the Sales data area, enter in the Acc. with Vendor field the customer number that the vendor uses for you.

    Note Note

    If you are not able to see the Sales data area, the vendor was created in an account group that hides this area. In this case, you can either create the same vendor as a new vendor with another account group or adjust the Customizing of the account groups in the vendor master records.

    End of the note.

Vendor

If a vendor delivers goods to a customer, the situation is mirrored. The vendor has to enter the vendor number used by the customer for this vendor in the customer master record so that the system can process the data correctly.

To enter the vendor number in the customer master record, proceed as follows:

  1. On the SAP Easy Access screen, choose Start of the navigation path Logistics Next navigation step Materials Management Next navigation step Purchasing Next navigation step Master Data Next navigation step Subsequent Settlement Next navigation step Customer Rebate Arrangements Next navigation step Environment Next navigation step Customer Next navigation step Business Partner Next navigation step Customer Next navigation step Change Next navigation step Full End of the navigation path.

  2. Enter the data required for the customer, select the Sales Area Data field and choose Continue.

  3. In the Sales area, enter in the vendor number that the customer uses for you.

    Note Note

    If you are not able to see the Sales data area, the customer was created in an account group that hides this area. In this case, you can either create the same customer as a new customer with another account group or adjust the Customizing of the account groups in the customer master records.

    End of the note.

  4. On the Control Data tab page, also enter the vendor number in the Vendor field that the customer uses for you.

Material

Create a customer-material info record so that the system recognizes the partner's material. To create a customer-material info record, call transaction VD51. To ensure that you have created the materials correctly, we recommend using the same materials that you use in the business process without electronic data exchange.

Conditions

You must have configured the message correctly and you must also have created the master record of the message condition accordingly so that the system can generate the IDoc file and PDF file on saving a document. To edit the message condition, call transaction NACE and select condition records from your application. For more information, see Messages to Create and Change Purchase Orders and Messages to Create (Purchase) Order Confirmations.

More Information

Customizing for Electronic Data Exchange