Process documentationMessages to Create (Purchase) Order Confirmations

 

To be able to exchange the vendor's order confirmations or the customer's purchase order confirmations electronically, you must copy the output type BA00 that was already used of the V1 application and change the settings accordingly. Note that you must copy the used message type twice so that it can be output twice (once as an IDoc file and again as a PDF file).

Process

The whole process comprises the following steps:

  1. Copy the used messages in Customizing for Financial Supply Chain Management under Start of the navigation path Billing Consolidation Next navigation step Environment Next navigation step Define Conditions for Message Control End of the navigation path. You do this as follows:

    1. Select the row V1 - Sales.

    2. Choose Output Types.

      The system displays the messages that are available for the area of sales.

    3. Switch to change mode.

    4. Select the output type BA00 - Order Confirmation (or your previously used output type).

    5. Copy this output type and assign the new output type the short text ZEDX and the description Order Confirmation (XML).

    6. To copy the output type, choose Enter and then Copy All.

    7. Save your entries.

  2. Check the settings of the new output type ZEDX.

    Tab page General Data

    • The access sequence must have the customer details at the end (for instance 0001).

    • Access to Conditions and Multiple Issuing must be selected.

    Tab page Default Values

    • Dispatch Time Send immediately (when saving the application)

    • Transmission Medium: Distribution (ALE)

    • Partner Function SP

    Tab pageTime

    • Output Timing Program: RSNASTED

    • FORM Routine: ALE_PROCESSING

  3. Check your entries for the processing routine of the new output type ZEDX.

    1. Select the row with the new output type ZEDX.

    2. Doubleclick the entry Processing Routines.

    3. The following entries are displayed: Medium Distribution ALE, Program RSNASTED and FORM Routine ALE_PROCESSING.

  4. Add the new output type ZEDX to the message procedure that you use for order confirmations.

    1. You edit procedures for messages in Customizing for Financial Supply Chain Management under Start of the navigation path Billing Consolidation Next navigation step Environment Next navigation step Define Conditions for Message Control End of the navigation path.

    2. Select the row V1 - Sales.

    3. Choose Procedures.

      The system displays the procedures that exist for purchase orders.

    4. Select the procedure V10000 - Order Output

    5. Doubleclick the Control folder in the left screen area.

    6. Add a row with your new output type ZEDX. Choose the step number such that the new output type comes directly after the output type that you used as a copy template. We recommend copying the template output type and then changing the step number in the copy and entering the output type ZEDX.

    7. Save your entries.

  5. Create the condition records for the new output type ZEDX as follows:

    1. You edit the condition records in Customizing for Financial Supply Chain Management under Start of the navigation path Billing Consolidation Next navigation step Environment Next navigation step Define Conditions for Message Control End of the navigation path.

    2. Select the row V1 - Sales.

    3. Choose Condition Records.

      The system displays the condition records that are available for the area of sales.

    4. Doubleclick the output type ZEDX.

    5. Select the key combination where the customer is positioned at the end of the key.

    6. On the next screen, make the entries for your customer, for instance Sales Organization VK22, Distribution Channel 01, Division 01, and Customer KU234.

    7. Choose Execute.

    8. In the next table, enter the customer only and choose Enter.

    9. Check if the following values are defaulted: Role SP, Medium A, Date/Time 4

    10. Enter in this way all the customers that are to receive electronic messages.

    11. Save your entries.

  6. To copy messages for storing purchase order information as a PDF file, you proceed in the same way. But in this case you create output type ZPDF. The differences in the settings for output type ZEDX are explained below.

    • When you check the settings for output type ZEDX, there are differences on the Default Values tab page. Here you must enter Transmission Medium 1 - Print Output. The Storage System tab page is only relevant for output type ZPDF. You must make the following entries there: Storage Mode Archive Only, Document Type EDXORSPDF EDX: Archive Purchase Order (PDF)

    • When you check the processing routine of the new output type ZPDF, the following entries must be visible: Medium Print Output, Program RVADOR01 with FORM Routine ENTRY with Form RVORDER01 and Type blank (no entry).

    • When you check the condition records, proceed in the same way as for output type ZEDX. In this case, however, you can enter communication data for your customers. To do so, select a customer and choose the Communication push button. In the next screen, enter the output device (for instance your system printer LP01 ) and activate the Print Immediately option. Enter all the vendors that are to receive electronic messages and configure the appropriate communication option. Save your entries.

More Information

Configuration of Messages

Message Checks in Documents