In the SAP System, you enter all the information regarding a specific business transaction in the form of a document. A document is the smallest unit in which a business transaction can be created and processed in the SAP System. A document is created for each business transaction and can be uniquely identified by its document number.

Note Note

Data is posted to the FI-SL system via a new structure, the accounting document. The accounting documents give you more flexibility when posting from other applications. For example, you can transfer and post data for multiple dimensions.

End of the note.

Each document contains one or more line items. A line item is an entry in the database that contains all or part of the information resulting from a business transaction.

Example Example

A document could have three line items such as the following:

Line item 1: Account 600000, Business area 10, Cost center 200, and a debit amount of 3000.

Line item 2: Account 650000, Business area 10, Cost center 200, and a debit amount of 2000.

Line item 3: Account 750000, Business area 10, Cost center 300, and a debit amount of 5000.

These three line items are part of one business transaction.

End of the example.

An SAP accounting document is similar to a conventional accounting entry since it contains debit and credit amounts. In SAP accounting documents, you can however enter additional information related to the business transaction such as the cost center, plant, and business area. The information you can enter is only limited by the dimensions contained in your coding block. You can enter document information for local and global ledgers as follows (see the following graphic):

  • Directly into FI-SL

  • Via other SAP applications

  • Using an FI-SL tool to transfer data from external systems

The following section explains how to enter and display actual documents for local and global ledgers.

Totals Record

Document Entry in the FI-SL System

Document Display

Totals Record Display

Document Types and Number Assignment

Entering Actual Documents

Displaying Actual Documents

Reversing Actual Documents

Displaying Totals Records