The following functions provided for Financials are highly integrated with Funds Management in SAP ERP (see Integration with SAP ERP Funds Management):

• Document Totals

• Extended Purchase Order History

• Pricing Arrangements

• Procurement of Direct Materials with Use of Funds Management

• Funds Commitment for Options

• Incremental Funding

• Guaranteed Minimum

  • Earmarked Funds

• Parking Documents

• Posting Documents with a Future Date

• Budget Period

• Selective Release

  This function prevents the earmarked funds document of a contract with a guaranteed minimum from being transferred automatically to the SAP ERP back-end system when the approval process is complete. As an additional step in the approval workflow, contracts are filtered and are then either released or blocked, depending on the defined selective release criteria. Blocked contracts remain blocked and no funds are reserved in the back-end system until the contract is released either manually or automatically. A report is used to display contracts where user intervention is required. Authorized users can either return contracts for further processing or manually release contracts individually or as part of a mass release. The earmarked fund documents of released contracts with a guaranteed minimum are posted to the back-end system after a successful funds check has been performed.

• Account Assignment Distribution

  You can automatically distribute costs between multiple accounts when processing purchase orders or contracts with a guaranteed minimum. Large projects or purchases in the public sector often receive funding from multiple sources. Account assignment distribution allows you to enter an account assignment for distributing the costs between multiple accounts. You define cost distribution in Customizing for SAP ERP.

  Prerequisite: In Customizing of SAP ERP, you have activated the business function PSM, Additional Functions in SAP SRM and PPS (PSM_PPS_INTEGRATION).

This business function also comprises the following functions that support the tendering process specific to the public sector and related organizations.

• Synopsis

• Prequalification of Suppliers

• RFx Response Evaluation Using Short Lists

  You can use short listing of eligible suppliers when evaluating RFx responses as part of the two-envelope RFx response process. When processing two-envelope RFx responses, the technical RFx response is placed in a cFolder accessible for review by a technical evaluation panel of a tender committee. The technical evaluation panel evaluates technical RFx responses submitted by suppliers. If a technical RFx response meets the technical criteria published as part of the RFx, then the RFx respondent is placed on a short list of eligible suppliers. Afterwards, the price information submitted by the RFx respondents on the short list is opened for review by the price evaluation panel. If a technical RFx response is rejected, then the supplier is rejected and the price response is not evaluated. This process ensures that the evaluation of the technical RFx response is not influenced by knowledge of the price information.