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You use this function to create synopses for business opportunities. Synopses are summaries in the form of texts and data fields that can contain the following information on which you are legally required to report:

  • Advance notice of a future business opportunity

  • Details of an RFx regarding the opportunity or the RFx itself

  • Notification of an RFx award, a contract, or a purchase order

  • Details of a change to an existing synopsis

Synopses are issued at several stages during a business opportunity's lifecycle, presenting different information at each stage. You can generate synopses from RFxs, contracts, or purchase orders. Before you publish them, you can view them as attachments in XML format. The XML format complies with the legal reporting requirements and can be read by online publishing systems.

Integration

You can use SAP Document Builder to generate synopses and SAP Records Management to store them electronically. You can specify this in Customizing.

Prerequisites

In SAP SRM, you have activated the following business functions:

You have performed the following activities in Customizing for SAP Supplier Relationship Management under   SRM Server   Procurement for Public Sector Functions   Application Settings   Synopsis  :

  • Define Schemas

    Synopsis schemas provides a set of templates that you can use to format the information in the synopses at each stage. SAP delivers a predefined schema, FBO. FBO stands for Federal Business Opportunities (also known as FedBizOpps), which is an online publishing system addressing U.S. Federal Government and U.S. Defense suppliers and notifying them of opportunities valued over USD 25,000.00. Examples of other possible schemas are MERX, for the Canadian online publishing system for public-sector opportunities, or OJEU, for the Supplement Official Journal of the European Union that publishes all RFxs for public-sector contracts at EU level.

  • Define Classification Codes

    A classification system is a nomenclature that categorizes goods and services. It enables potential suppliers to search for synopses on online publication systems and to determine whether they are eligible as suppliers or not.

    Currently, the following classification systems are the most commonly used procurement classification systems throughout the world:

    • Federal Supply Code (FSC)

    • North American Industry Classification System (NAICS)

    • United Nations Standard Products and Services Codes (UNSPSC)

    • Common Procurement Vocabulary (CPV)

  • Define Recipients

    You set up communications between your purchasing organization and online publication systems, allowing synopses to be sent to specified recipients automatically, via e-mail or SAP NetWeaver Process Integration (SAP NetWeaver PI).

You can implement several Business Add-Ins. You do this in Customizing for SAP Supplier Relationship Management under   SRM Server   Procurement for Public Sector Functions   Customer Enhancements (BAdIs)   Synopsis  :

  • Customer-Specific Synopsis

  • Map SRM Procurement Document Data to SAP Document Builder

  • Transfer of Synopsis without SAP PI or E-Mail