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Procedure documentationCreating Central Contracts Locate this document in the navigation structure

 

The following procedure describes how to manually create a central contract in the SAP Supplier Relationship Management (SAP SRM) system. If you need to create similar contracts, you can first create a template, or you can copy an existing contract.

Note Note

You can also create central contracts in the following:

  • Sourcing

    You can create a central contract locally or in the back-end system using a Business Add-In (BAdI). For more information about creating central contracts in the back-end system, see Customizing for SAP Supplier Relationship Management under   SRM Server   Business Add-Ins (BAdIs)   Shopping Carts and Requirement Items   Determine Back-End System/Company Code  . For more information, see Sourcing.

  • SAP Bidding Engine

End of the note.

Procedure

  1. Choose   Strategic Purchasing   Contract Management   Create Central Contract  .

  2. Enter your header and item data as required.

    Note Note

    Entries at item level override entries at header level.

    To copy items, choose Duplicate.

    End of the note.

    Basic Data

    For field descriptions, see Central Contracts   Features  .

    Conditions

    Enter the conditions, for example, discounts, that are valid at header and item level. For more information, see Conditions in Central Contracts and Bids.

    Exchange Rate Thresholds

    You can define exchange rate thresholds in contracts to reduce the risks caused by exchange rate fluctuations. For more information, see Exchange Rate Thresholds.

    Hierarchy

    You can assign a contract to a hierarchy. For more information, see Central Contract Hierarchies.

    Distribution

    You can distribute contracts. For more information, see Distributing Central Contracts.

    Notes and Attachments

    You can write notes or add attachments at either header or item level. For more information, see Attachments.

    Output

    You specify the standard output medium for the central contract. You can specify either printer, fax, or e-mail. For more information, see Output of Purchasing Documents.

    Release

    You can view the release orders for an item. The list can contain release orders from purchase orders (POs), confirmations, or invoices.

  3. Authorize users to display or change specific sections of the central contract.

    For more information, see Authorizations in a Central Contract.

  4. Check the central contract by choosing Check.

  5. If you want to save the central contract, but do not yet want to make it available as a source of supply, for example, because you want to add details or make changes, choose Save.

    If you are ready to release the central contract and want to make it available as a source of supply, choose Release. For more information, see the Central Contract Statuses table in Central Contracts.

    Note Note

    Once a central contract has been released, it can no longer be assigned to a hierarchy.

    End of the note.
Editing Items

You can edit and add items to your central contract from a catalog, shopping cart, product master, or as a free text.

Hierarchical Service Items

If you have assigned the template HIER_SE for the document type central contract in Customizing, you can define outlines and service items (structured services).

To use this function, you must activate the business function SRM, Service Procurement Innovations (SRM_SERVICE_PROC_1).

The following Customizing activity is relevant:   SAP Supplier Relationship Management   SRM Server   Cross-Application Basic Settings   Service Procurement   Activate Central Contract Management Innovations (EHP1)  .

More Information

About

See

Creating a central contract in a back-end system

Bid or RFx Response Processing

Upload and management of central contracts in SAP ERP

SAP Help Portal under http://help.sap.com   SAP ERP Enhancement Packages   SAP ERP Central Component   Logistics   Materials Management (MM)   Purchasing (MM-PUR)   Outline Purchase Agreements with Vendors (MM-PUR-OA)   Contract   Central Contract   SRM Central Contract