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Function documentationCreation of Requests for Quotation in SAP ERP Locate this document in the navigation structure

 

You can send requests for quotation (RFQs) that you create on the basis of purchase requisitions in the SAP ERP system to an integrated SAP Sourcing system for sourcing. RFQs allow you to bundle items from different purchase requisitions and send them to SAP Sourcing. After the award for the SAP Sourcing RFx response (RFP) is completed, the corresponding purchasing documents (purchase orders, contracts, and scheduling agreements) are created in the SAP ERP system.

Integration

Before you can use the integration of the SAP ERP and SAP Sourcing systems, you need a valid license for SAP Sourcing.

Prerequisites

You have configured the SAP Sourcing system and integration with the SAP ERP system. For more information, see the configuration guide on SAP Service Marketplace at http://service.sap.com/eso.

You have defined the following settings in Customizing under   Integration with Other SAP Components   SAP Sourcing   Settings for SAP Sourcing Integration  .

  • You have activated the integration of your SAP ERP system with a connected SAP Sourcing system, by creating a vendor for data transfer to the SAP Sourcing system and entering this vendor.

  • You have defined the text types that the system uses to write the document numbers of the RFPs and master agreements created in the SAP Sourcing system to the item texts of the related SAP ERP purchasing documents.

Features

You enter your material requirements in one or more purchase requisitions with item category Standard (ME51N). The purchase requisitions can be created either directly or indirectly.

You create a request for quotation (RFQ category AN) with reference to a purchase requisition (ME41) and in the item overview you enter the vendor that you defined in Customizing for data transfer to the SAP Sourcing system. In a request for quotation (RFQ), you can reference items of different purchase requisitions, provided that they have the same purchasing organization, plant, and currency.

For RFQs that you want to send to SAP Sourcing for sourcing, the following applies:

  • In your RFQ, you can only enter items with item category Standard.

  • You cannot enter document items with several schedule lines, because SAP Sourcing does not support items with more than one schedule line.

  • You can only enter document items whose deadline for submission of quotation is in the future. In addition, all delivery dates for the RFQ items must be after the deadline for submission of quotation.

  • To avoid multiple procurement, in your RFQ you can only reference purchase requisition items for which no SAP ERP follow-on documents exist. Furthermore, you cannot reference the same purchase requisition item more than once in your RFQ.

  • Once an RFQ has been saved and thereby sent to the SAP Sourcing system, you can no longer change it in the SAP ERP system. If you add to or change purchase requisitions after they have been sent to SAP Sourcing via RFQ items, the RFPs created in the SAP Sourcing system are not updated.

Note Note

RFQs that have been sent to the SAP Sourcing system cannot even be changed in the SAP ERP system if they cannot be imported into the SAP Sourcing system due to inconsistent master data or errors in the RFQ. For more information, see Processing Failed Imports of Requests for Quotation.

End of the note.