Graphical Workflow Log

Use

The workflow log enables you to format all the information that is generated or collected during the execution of one active business process in one central location, according to your requirements.

Users who require a full-access version of the Workflow log should switch from the graphical Workflow log to either the technical or default view.

Integration

In addition to the graphical view, you can display the workflow log in the following views:

Features

The graphical workflow log adds to the textual information. The workflow definition is also displayed as a graphic, whereby only those steps that are also displayed in the standard view of the workflow log are displayed.

Not in workflow log

The indicator Not in Workflow Log is evaluated for the steps and individual outcomes of the steps. Steps for which this indicator is set are not displayed, as is the case in the standard workflow log. If the indicator is set for an outcome, the entire subsequent branch is not displayed in the graphical workflow log. The whole step block is hidden.

If you set the indicator for a fork, none of the steps within the fork are displayed.

Workflow log visualization

For the step types activity and user decision, the indicator Not in Workflow Log is replaced by the option Workflow Log Visualization. You can select the following options:

In all workflow logs
Only in the technical workflow log
Condition for the 'complete work item' is true: Not in graph. log

For the option Condition for the 'complete work item' is true: Not in graph. log, the step appears in the standard workflow log but not in the graphical workflow log.

Structure of the graphical workflow log

The graphical workflow log shows the actual process flow of workflow execution by a green line. The status is displayed for all steps for which a work item already exists. The actual agent is displayed for completed steps.

The screen of the graphical workflow log is split into the workflow area (left) and the overview area (right). If a review workflow can be started for the workflow, an additional review area (left) exists from which the review workflow can be started and in which all the review workflows are listed. For more information, see Review Workflow.

Functions

The following functions are available:

Updates the display.
If you select an executed step and choose this function, the system goes to the technical work item display.

If the step has not yet been executed, the relevant activity is displayed.
This function is only available if an ad hoc agent assignment is possible for the displayed workflow. If you call the function, a dialog box is displayed in which you can assign agents for all the steps that are not yet completed with the ad hoc agent function.
This function is only available if the displayed workflow contains an ad hoc anchor step. The function enables you to replace the step with one of the saved workflows. To do this, select Ad hoc anchor, and choose the function.
The workflow is centered within the workflow area.
The size of the workflow is increased within the workflow area.
The size of the workflow is decreased within the workflow area.
The whole of the workflow is shown within the workflow area.

For other functions, see the documentation on the Workflow Builder.

Activities

You can call the graphical workflow log from within the workflow log by using , or from the workflow test environment.

To start a review workflow, select the corresponding symbol in the review area.