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Function documentationManual Approval

 

If confirmation data of a purchase order received the approval status Manual Approval Required during the automatic approval process, you, as customer, must check this confirmation data on the purchase order collaboration Web user interface (UI) on the Purchase Order Details screen, and either accept or reject it manually. Alternatively, you can use the Accept/Reject Confirmations query of the customer view of the Purchase Order Worklist Web screen.

If you reject the data, SAP Supply Network Collaboration (SAP SNC) generates an alert. The supplier has to change the confirmation data. Various functions are available on the Web UI for the manual approval process.

Prerequisites

In order for you to edit the purchase order, it must not have the change distribution status Published by Supplier (see Purchase Order Collaboration with Approval Process).

Activities

Process Confirmation Data on the Purchase Order Details Web Screen
Accept or Reject Confirmation Data

  • Accept or reject all confirmation schedule lines and component requirements of an item

    On the Items tab, select the item and choose Accept or Reject. All confirmation schedule lines and component requirements of the item receive the corresponding status.

  • Accept or reject a confirmation schedule line and its component requirements

    On the Schedule Lines tab, select the confirmation schedule line and choose Accept or Reject.

  • Accept or reject all confirmation schedule lines and their component requirements at schedule line level

    On the Schedule Lines tab, choose the function Accept All or Reject All. All confirmation schedule lines on the tab and all component requirements of these confirmation schedule lines receive the corresponding status.

  • Accept or reject a component requirement

    On the Components tab, select the component requirement and choose Accept or Reject.

  • Accept or reject all component requirements at component level

    On the Components tab, choose the function Accept All or Reject All.

Save Purchase Order

If you want to save the purchase order with the current approval statuses but do not want to send it to the customer back-end system yet, choose Save. If you have rejected a confirmation schedule line or a confirmed component requirement, SAP SNC generates an alert (see Purchase Order Alerts).

Copy Confirmation Data as Request Data

If you have accepted all the confirmation data for a purchase order item, you can use the Update Request function to copy the confirmation data for the purchase order item as request data to the purchase order item.

Publish Purchase Order

To send a purchase order with updated request data to the customer back-end system, publish the purchase order. SAP SNC sends the updated purchase order to the customer back-end system. The customer back-end system updates the purchase order and sends the purchase order back to SAP SNC. You can then edit the purchase order again (see Purchase Order Collaboration with Approval Process).

Process Confirmation Data on the Purchase Order Worklist Web Screen

You can use the Accept/Reject Confirmations query of the customer view of the Purchase Order Worklist Web screen.

In the list, select the appropriate checkbox to accept confirmation data of the purchase order item (with or without updating the schedule lines), or to reject it. The approvals or rejections are sent to the customer back-end system when the you choose Publish.