Purchase Order Alerts

Purchase order alerts indicate that an exception situation has occurred connected to a purchase order in purchase order collaboration in SAP Supply Network Collaboration (SAP SNC).

The alert types are not relevant for the alert monitor in the shortage analysis of Service Parts Planning (SPP).

To generate a purchase order alert, the following options are available, depending on the alert type:

The Post Processing Framework (PPF) generates the alert. System administration can deactivate alert generation in the PPF.
SAP SNC generates the alert in the background taking into account the PPF configuration.

Note
If you have set the PO_PPF_EXEC validation check to inactive, so that certain alerts are generated in the background, you can deactivate the generation of each alert type individually by setting the Inactive flag for the alert in the relevant PPF action profile.

End of the note.
System administration executes a report regularly in the SAP SNC system. To call the report for online processing, on the SAP Easy Access screen, choose Supply Network Collaboration Exceptions Alert Generation <Report> .
SAP SNC generates the alert during validation of the purchase order. System administration can deactivate alert generation in Customizing for Validation. For more information about validation of purchase orders, see Validation in Purchase Order Collaboration.

The following table contains the alert types for purchase order collaboration:

Alert Type	Alert Type ID	Source	Description
Exception during validation of purchase order	7035	Validation	SAP SNC detected a problem during validation. This alert is a general validation alert. Some validations generate more specific alerts (see below).
Purchase order rejected	7036	PPF or Background	The supplier manually rejected the purchase order on the purchase order collaboration Web UI. If the PO_PPF_EXEC validation check is inactive, SAP SNC generates this alert in the background. If the validation check is active, the alert is generated by the PPF (/SCA/BOL_ORDER action profile, /SCA/BOL_ORD_REJECTED_ALERT action).
Purchase order item rejected	7037	PPF or Background	The supplier manually rejected the purchase order item on the purchase order collaboration Web UI. If the PO_PPF_EXEC validation check is inactive, SAP SNC generates this alert in the background. If the validation check is active, the alert is generated by the PPF (/SCA/BOL_ORDER action profile, /SCA/BOL_ORD_REJECTED_ALERT action).
Overdelivery tolerance exceeded	7038	Validation	The total confirmed quantity of the purchase order item is greater than the total requested quantity of the purchase order item plus the overdelivery tolerance. The total confirmed quantity of the item is the sum of the confirmed quantities from the confirmation schedule lines of the Confirmed schedule line type. The total requested quantity of the item is the sum of the requested quantities from the request schedule lines. This alert is generated by the PO_ITMOVERDELIVERY and PO_ITMOVERDELIVERY_WITHOUTZERO validation checks. In the standard system, SAP SNC does not generate the alert. The PO_ITMOVERDELIVERY validation check is active, but alert generation has been deactivated in the validation check. The PO_ITMOVERDELIVERY_WITHOUTZERO validation check is not active in the standard system. If unlimited overdelivery is defined for the purchase order item, the system does not generate this alert.
Underdelivery tolerance not reached	7039	Validation	The total confirmed quantity of the purchase order item is less than the total requested quantity of the purchase order item minus the underdelivery tolerance. The total confirmed quantity of the item is the sum of the confirmed quantities from the confirmation schedule lines of the Confirmed schedule line type. The total requested quantity of the item is the sum of the requested quantities from the request schedule lines. This alert is generated by the PO_ITMUNDERDELIVERY and PO_ITMUNDERDELIVERY_WITHOUTZERO validation checks. In the standard system, SAP SNC does not generate alerts. The PO_ITMOVERDELIVERY validation check is active, but alert generation has been deactivated in the validation check. The PO_ITMUNDERDELIVERY_WITHOUTZERO validation check is not active in the standard system.
New purchase order item	7051	Validation	The customer has sent a purchase order containing a new purchase order item to SAP SNC from his or her back-end system. This system generates this alert in the background. The PO_NEW_CHG_ALERT_CTRL validation check controls whether the system generates this alert. The validation check is active in the standard system.
Changed purchase order item	7052	Validation	The customer has changed a purchase order item in his or her back-end system and sent the modified purchase order to SAP SNC. The alert text indicates what has changed (for example, the quantity or the date/time). For more information, see Processing of Changed Purchase Order Items. The system generates this alert in the background. The PO_NEW_CHG_ALERT_CTRL validation check controls whether the system generates this alert. The validation check is active in the standard system.
Partially confirmed purchase order item	7053	PPF or Background	The total confirmed quantity for a purchase order item is less than the total requested quantity of the purchase order item. If the PO_PPF_EXEC validation check is inactive, SAP SNC generates this alert in the background. If the validation check is active, the alert is generated by the PPF (/SCA/ICH application, /SCA/BOL_ORDER action profile, /SCA/BOL_ORD_INCOMPLCONF_ALERT action). The total confirmed quantity of the item is the sum of the confirmed quantities from the confirmation schedule lines of the Confirmed schedule line type. The total requested quantity of the item is the sum of the requested quantities from the request schedule lines.
Late confirmation of purchase order item	7054	PPF or Background	The confirmed delivery date of at least one confirmation schedule line lies after the delivery date requested by the customer. If the PO_PPF_EXEC validation check is inactive, SAP SNC generates this alert in the background. If the validation check is active the alert is generated by the PPF (/SCA/ICH application, /SCA/BOL_ORDER action profile, /SCA/BOL_ORD_INCOMPLCONF_ALERT action).
Manual approval of confirmation required	7055	PPF or Background	This alert is relevant for purchase order collaboration with approval process. The customer must accept the confirmation schedule line manually on the purchase order collaboration Web UI. If the PO_PPF_EXEC validation check is inactive, SAP SNC generates this alert in the background. If the validation check is active the alert is generated by the PPF (/SCA/ICH application, /SCA/BOL_ORDER action profile, /SCA/BOL_ORD_APPROVAL_ALERT action).
Manual approval of component requirement required	7056	PPF or Background	This alert is relevant for purchase order collaboration with approval process. The customer must accept the component requirement that the supplier has confirmed manually on the purchase order collaboration Web UI. If the PO_PPF_EXEC validation check is inactive, SAP SNC generates this alert in the background. If the validation check is active, the alert is generated by the PPF (/SCA/ICH application, /SCA/BOL_ORDER action profile, /SCA/BOL_ORD_APPROVAL_ALERT action).
Confirmation rejected	7057	PPF or Background	This alert is relevant for purchase order collaboration with approval process. The customer has rejected the confirmation schedule line manually on the purchase order collaboration Web UI. If the PO_PPF_EXEC validation check is inactive, SAP SNC generates this alert in the background. If the validation check is active, the alert is generated by the PPF (/SCA/ICH application, /SCA/BOL_ORDER action profile, /SCA/BOL_ORD_APPROVALREJ_ALERT action).
Component requirement rejected	7058	PPF or Background	This alert is relevant for purchase order collaboration with approval process. The customer has rejected the component requirement that the supplier has confirmed manually on the purchase order collaboration Web UI. If the PO_PPF_EXEC validation check is inactive, SAP SNC generates this alert in the background. If the validation check is active, the alert is generated by the PPF (/SCA/ICH application, /SCA/BOL_ORDER action profile, /SCA/BOL_ORD_APPROVALREJ_ALERT action).
New note for purchase order	7059	PPF or Background	The customer or supplier has created a new note for a purchase order or a purchase order confirmation in purchase order collaboration. If the PO_PPF_EXEC validation check is inactive, SAP SNC generates this alert in the background. If the validation check is active, the alert is generated by the PPF (/SCA/ICH_NOTES application, /SCA/BOL_ORDER_NOTES action profile, /SCA/BOL_ORDER_NEW_NOTES action).
Purchase order overdue	7103	Report	The purchase order contains due schedule lines with an ASN-based due quantity in the past. The schedule lines, therefore, are not fully covered by ASNs. System administration generates these alerts with the Generate Alerts for Due/Overdue Purchase Orders and SA Releases report (/SCA/DUELISTALERTWRITE).
Purchase order due within lead time	7104	Report	The purchase order contains schedule lines in the future that lie within the lead time and that are not fully covered by ASNs. System administration generates these alerts with the Generate Alerts for Due/Overdue Purchase Orders and SA Releases (/SCA/DUELISTALERTWRITE) report.
New attachment added to purchase order	7175	Automatically	A new attachment has been added to the purchase order, using the attachment handling functionality of SAP SNC (without Collaboration Folders).

The ID column contains the alert type ID. The Source column indicates how an alert is generated.