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  Master Data and Settings for Invoices

To use the invoice collaboration functions in SAP Supply Network Collaboration (SAP SNC), you must set up the required master data in SAP SNC. In addition to general master data for supplier collaboration in SAP SNC, you must set up invoice-specific master data. You can create master data manually in SAP SNC or transfer it from an SAP ERP back-end system of Release 2005 or higher, using the Core Interface (CIF).

General Master Data Settings

You must create the following master data in SAP SNC:

  • Business partners for customer and supplier

  • Internet user for customer and supplier

  • Customer location and supplier location

  • Location products at the customer location

    If you use an SAP ERP back-end system, you can transfer the customer location products to SAP SNC using Core Interface (CIF).

Partner-Dependent Master Data

You use partner-dependent master data to define certain data that is always used when creating invoices for a specified partner. For more information, see Partner-Dependent Master Data .

Maintaining Tax Codes

To send calculated tax data between SAP SNC and the customer back-end system, you must maintain tax codes in both SAP SNC and SAP ERP. You need to do this because SAP ERP uses the tax code for calculating the gross amount. Each tax code can relate to a number of tax rates that you maintain. For more information about maintaining tax codes, see the Implementation Guide (IMG) for Supply Network Collaboration under Start of the navigation path Invoice Next navigation step Maintain Tax Codes for Invoices. End of the navigation path

Data Transferred by Means of CIF

If you are using an SAP ERP back-end system of Release 2005 or higher, you can read the following data from purchasing documents (scheduling agreements and contracts) that you have transferred from SAP ERP to SAP SNC using CIF.

  • Payment terms

  • Document currency

  • Goods-Receipt-Based Invoice Verification indicator

  • Evaluated Receipt Settlement indicator

  • No Cash Discount indicator

  • Price

  • Price unit

  • Purchase order price unit

  • Conversion of order price unit to order unit

  • Conversion of order unit to base unit

  • Invoice Receipt indicator

  • Incoterms

  • Incoterm location

  • Jurisdiction code

  • Final invoice indicator

  • Tax code

If you transfer this data using CIF, you do not need to maintain it manually in SAP SNC:

Defining Incoterms in SAP SNC

When you create an invoice, the system transfers the Incoterm and location that are used in the reference document, from that reference document to the invoice.

The master data for Incoterms in the customer back-end system, however, is not transferred to SAP SNC. Therefore, you must manually maintain master data for Incoterms in your SAP SNC system, so that it matches the Incoterms in your back-end ERP system. SAP SNC uses the INV_ITM_INCO_INVALID validation check to check whether the Incoterm you have used in an invoice exists in the SAP SNC master data. If, in an invoice, you use an Incoterm that you have not maintained in the master data, the system generates an error message.

You define Incoterms in Customizing by choosing Start of the navigation path SCM Basis Next navigation step Master Data Next navigation step Define Incoterms End of the navigation path .

MaintainingNumberRangesfor Invoices

When you create an invoice, SAP SNC can automatically assign an invoice number.

For SAP SNC to assign numbers to invoices, you need to have defined number ranges on the Web UI, by choosing Start of the navigation path Master Data Next navigation step Number Ranges Next navigation step Invoice Number Range Intervals End of the navigation path .

Note Note

If you use an SAP back-end system, the invoice numbers can have a maximum of 10 characters.

End of the note.

To assign attributes for invoice number ranges, on the Web UI, choose Start of the navigation path Master Data Next navigation step Number Ranges Next navigation step Number Range Attributes. End of the navigation path