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Function documentationCreating and Editing Job Documentation

 

The job documentation view is displayed when you create new job or job chain documentation or open existing job documentation.

Features

The job documentation view has the following tab pages:

  • General Tab Page

    Enter general information about the job documentation, such as the name and job steps.

  • Job Chain Structure Tab Page (only available in job chain documentation)

    Link the documentation of the jobs in a job chain to the job chain documentation.

  • Organization Tab Page

    Document the responsible organization, reason for the job, and priority.

  • Systems Tab Page

    Assign logical components and specify in which systems the job is scheduled or for which systems the job is documented.

  • Error Tab Page

    Document error handling procedures.

  • Contact Person Tab Page

    Specify the contact persons for areas such as job documentation, job development, job scheduling or job monitoring.

  • Restrictions Tab Page

    Document restrictions that have to be taken into account in scheduling the job, for example, whether another job has to run before or after this job.

  • Authorizations Tab Page

    Document the authorizations required for scheduling jobs.

  • Tasks Tab Page

    Specify the tasks required for the job documentation. You can then assign the tasks to employees.

  • Documents Tab Page

    Add documents or references to documents.

  • Changes Tab Page

    Document the change requests that the employees have submitted for the job as well as all changes to the job documentation.

  • Job-Doc Relationship Graph

    Graphical representation of the relationship between the job documentation, job request, logical component group, Incident, Request for Change, and Change Document.

Additional Features

  • Displaying job documentation versions

  • Creating a print view as a PDF document

  • Creating a job request

    If you want to change a job, you can create a job request. When you create a job request from the job documentation, the system copies the job documentation data into the job request form and assigns the job documentation to the job request via the associated CRM object.

    For more information, see Creating Job Requests.

  • Running a macro

    If you have to create several job documentations, you can simplify the process by using macros. For example, you can use macros to automatically enter contact persons, organizations, and systems (via a logical component).

    Note Note

    To create a custom macro for job documentation, proceed as follows:

    1. In transaction SA38, start the RAGS_CREATE_JOBDOC_MACRO report.

    2. Provide a unique macro ID and a description.

    3. Enter the desired parameters for business priority, logical component, region, country, contact person, and so on.

    4. You can assign the macro to your user only or to all users in the SAP Solution Manager system.

    5. Execute the report.

    End of the note.

  • Adding to favorites

    This can be useful, for example, when you want quick access to job documentation so you can compare it with other job documentation.