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  Processing of Open Documents When Supply Relationships Change

Use

A supply relationship describes a mutual dependency between two force elements:

Force element B covers the requirements of force element A.

Force element A is described as the consumer, while force element B is described as the supplier.

Supply relationships can change over time. Relationships are created or reassigned, which amounts to existing supply relationships expiring. If planned requirements are due to be covered after a supply relationship expires, the associated documents have to be adjusted.

Integration

See also Supply Relationships .

Features

When a supply relationship ends, the system sends a list of the documents affected, in a workflow, to the users responsible on the supplier and consumer sides so that they can be processed.

The time at which the workflow is to be triggered is defined in a field at supply relationship level. This value determines how much time is available for processing the open documents before the relationship expires.

When you execute the work items, you can process the open documents that relate to the expired supply relationship:

  • Stock transport requisitions are processed by the consumer. You can convert any items that are still required to a stock transport requisition with a new supplier. You can delete any document items that are no longer required.

  • Stock transport orders are processed by the consumer. You can convert any document items that are still required to a stock transport order with a new supplier. You can set the inward delivery completed indicator for any document items that are no longer required.

  • Outbound deliveries are processed by the supplier. The supplier and consumer decide together how to handle purchase order items with open deliveries. The supplier can decide whether to send or cancel deliveries.

Using transaction code /ISDFPS/ORSUP_DOCS, you can display all the open documents for a selected supply relationship.

If you set the Display Return Delivery Docs indicator, the system displays all the open return delivery documents for the selected supply relationship.

To navigate directly from the displayed documents to the processing application, you can double-click a document.

  • Requirements cannot be assigned to a new supplier unless a new supply relationship with the new supplier is already defined in the system to start after the old supply relationship is scheduled to expire.

  • Exception: To cover requirements, a supplier in turn requires materials from a different supplier.

    Example Example

    To cover the requirements of a unit it supplies, a supporting unit uses a depot belonging to the next highest logistics level. In this case, the supporting unit also cancels its requirements from the depot, in order to prevent overstocking or unnecessary returns. The decision as to whether the requirements at the next highest logistics level are to be considered can be made for each individual transaction. The purchase order quantities of the items in the documents concerned are adjusted accordingly. If requirements are reassigned to new suppliers, the system creates documents with reference to the new supporting unit.

    End of the example.