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 Initial Supply

Use

You can create new formations of force elements and assign the force elements individual and bulk consumable goods using provisions packages (PPAs). The PPAs contain materials that are assigned an initial supply quantity.

You use the initial supply function to create purchase orders to the amount of this initial supply quantity.

Integration

There are two initial supply scenarios:

Initial supply during an operation or exercise

The force element is assigned to an operation or exercise by means of a contingent. The system determines the suppliers on the basis of the force provider supply relationships or the s upply relationships of the initial supplier of material . If both a force provider and the initial supplier of material are available, the initial supplier of material has priority. See also Operational/Exercise Relationships .

Initial supply without contingent assignment

The force element is not assigned to an operation or exercise. In this case, the system determines the suppliers on the basis of the supply relationships of the force element awaiting the initial supplies.

If a relocation is already assigned to the force element, initial supplies are supplied as part of the relocation.

In this case, the PPA is assigned a relocation step of type Initial Supply .

Alternative Supplier Determination for Contingent Assignment

Even if the force element is assigned to an operation or exercise through a contingent, the initial supply can take place through the supply relationships of the force element awaiting the initial supplies. In this case, you select the Use Supply Rel. indicator (data element /ISDFPS/USE_SUP_REL) when initially supplying a force element.

When a force element with contingent assignment is initially supplied and this indicator is selected, the supplier is also determined based on the supply relationships of the force element. The system ignores the assigned supply relationships of the initial supplier of material and the force provider in this case. This means the supplier is determined as if a contingent assignment did not exist. If a contingent assignment does not exist anyway, this indicator has no effect.

If you do not select this indicator, the initial supplier is determined based on the initial supplier of material and the force provider.

Prerequisites

You have defined PPAs for the force element in question and created the necessary material master data. You have entered the force element master data for the provisions MRP area. (Exception: All PPAs are indicated as being held in stock by the supplier.)

In the contingent assignment, you have entered a force provider and/or an initial supplier of material. The force element is active.

You have ensured that the supplier has a provisions MRP area with a storage location.

You have made the relevant Customizing settings (see Determination of the Supplier ).

Features

The system uses the following rules to determine the supply relationship for a material:

The system determines the valid supply relationship for each provisions material that is to be procured. If an operation or exercise is not involved, the supply relationships are derived from the force element awaiting the initial supplies, since there is not a force provider or initial supplier of material in such cases.

If the force element is related to an operation or exercise by a contingent assignment, the supply relationships are determined on the basis of the next chronological contingent assignment.

If a force provider is assigned here, supply relationships are derived on the basis of this force provider. If an initial supplier of material exists, the supply relationships of the initial supplier apply. If both a force provider and initial supplier of material exist, the initial supplier of material has priority. For force elements with contingent assignment, you can also use the alternative supplier determination process described above.

The force provider and initial supplier of material do not provide the material itself, only their supply relationships.

If a contingent assignment with the current date does not exist, the supply relationships and the PPA assignments are specified on the key date on which the contingent begins.

In the case of PPAs that are held in stock by the supplier, the supply relationship is derived from the force element to which the PPA is assigned.

Initial supply is also possible for distributed materials management. As the distributed materials management in a distributed system landscape can only handle purchase orders that were converted from purchase requisitions, purchase requisitions are created during the initial supply.

You can carry out an initial supply run in the following ways:

In the Structures Workbench on the Provisions Packages tab page, by choosing Trigger Initial Supply

In the application Initial Supply of Provisions Packages (transaction /ISDFPS/INIT_SUPPLY)

You can also schedule this transaction as a job for background processing.

The initial supply run generates stock transport orders, which are then used as the basis for supplying the materials.

Initial Supply Status

Each material in the PPAs assigned to the force element, the PPA itself, and the force element has an initial supply status. The status informs you whether the initial supply:

Has been triggered completely (that is, whether purchase orders have already been generated)

Has been executed completely (that is, whether a goods receipt posting has already been made)

The status is controlled at force element level, force element/PPA level, and force element/PPA/material level.

Status Initial Supply Triggered

If the required initial supply quantity has been ordered completely, the status of a material is set to Initial Supply Triggered . This quantity is calculated as follows:

Purchase order quantity = initial supply quantity – actual stock – on-order stock

Actual stock refers to the valuated, unrestricted-use stock. On-order stock refers to the total of all open purchase order quantities for the material. You can override the calculation of the actual stock when required by using the Business Add-In /ISDFPS/ACTUAL_STOCK. You can call this BAdI in Customizing for Defense Forces & Public Security by choosing Materials Management → Business Add-Ins → BAdI: Determination of Curr. Stock f. Initial Supply of Provisions Packages

The status of the PPA is set to Initial Supply Triggered only if all the materials assigned to the PPA also have this status. A force element is not given this status unless all the PPAs have this status.

Status Initial Supply Completed

A material has been initially supplied when the actual stock is greater than or equal to the initial supply quantity. The on-order stock is not taken into account.

The status of a PPA is not set to Initial Supply Completed unless all the materials assigned to the PPA also have this status.

A force element is not given this status unless all the PPAs have this status.

Status Changes

If new materials are assigned to a PPA or materials are deleted from a PPA, the following applies:

When new materials are assigned, the status of the PPA is reset because the initial supply process still has to be carried out for the new material. The status of the force element to which the PPA is assigned is also reset.

If materials are deleted from a PPA, the system checks whether all the remaining materials have the same status and the PPA retains one of the two statuses. If this is the case, the status of the PPA is set to Initial Supply Triggered or Initial Supply Completed .

The system also has to check whether the status can also be set for the force elements to which the PPAs are assigned.

PPAs Held in Stock by the Supplier

PPAs held in stock by the supplier are taken into account when the supplier receives initial supplies.

In Customizing, however, you can also specify that these packages are to be taken into account when the force element to which they are assigned is provided with initial supplies. For more information, see Customizing for Defense Forces & Public Security under Materials Management → Parameters for Controlling the Initial Supply of Provisions Packages

For this special case, a purchase order is created between the supplier of the force element awaiting initial supplies and the supplier of the force provider .

The following applies for PPAs that are held in stock by the supplier:

The order quantity is calculated statistically from the initial supply quantity in the PPA, without taking into account the actual stock or on-order stock.

The materials in these PPAs can be ordered only to the amount of the full initial supply quantity. Partial quantities are not taken into account.

This function can also be used to provide initial supplies for force elements that do not have an MRP area.

FE = Force element

FE = Force element