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 Edit Purchase Requisitions

Requisition List

Converting a Purchase Requisition

  1. In the requisition list, select a purchase requisition.

  2. Choose Convert .

    The Convert Purchase Requisition screen appears.

    You can change the purchase order quantity and delivery date.

  3. Choose Save .

    The system creates a new purchase order.

Changing a Purchase Requisition

  1. In the requisition list, select a purchase requisition and choose Change PReq .

    The Change Purchase Requisition screen appears.

    The following fields are available:

    • Source Elem.

      The source force element.

    • Plant

      The plant of the source force element.

    • Stor. Loc.

      The storage location of the source force element.

    • Material

      The material that is to be procured.

    • Batch

      For material that is to be handled in batches, select a batch for the material.

    • WBS Element

      The WBS element to which the transaction is to be assigned.

    • Quantity

      The quantity that is to be ordered.

    • Delivery Date

    • Return Date

      In the case of a loan, the date on which the material is to be returned.

    • Requirement Urgency

      For more information, see Customizing and choose Start of the navigation path Materials Management Next navigation step General Settings for Materials Management Next navigation step Requirement Prioritization End of the navigation path .

    • Advice Code (see Advice Code )

    • Status Code (see Status Code )

    • MRP Controller

      The MRP controller responsible for this transaction.

    • Closed

      If no more purchase orders are to be created for the requisition, set this indicator.

    • Planning Comment

      Make the required changes.

  2. You can use the Copy Reference Information pushbutton to copy data that you saved temporarily to the purchase requisition to be changed (see the Copy Row section).

  3. Choose Save .

Forwarding a Purchase Requisition

You can forward purchase requisitions to a different supplier. You cannot forward purchase requisitions that refer to loans or handling units (HUs).

  1. In the requisition list, select a purchase requisition and choose Forward .

    The Forward Purchase Requisition screen appears.

    For a description of the entries you can make, see the Changing a Purchase Requisition section.

    If you set the Completely Processed indicator, the system sets the status of the purchase requisition to Completely Processed and removes it from the worklist.

  2. Enter your changes.

  3. Choose Save .

Releasing a Purchase Requisition

In the requisition list, select a purchase requisition and choose Release .

This changes the status of the purchase requisition to Released . Only released purchase requisitions can be forwarded or converted to purchase orders.

If the PReq contains multiple items or is assigned a handling unit, you branch to the Release Purchase Requisition transaction (ME54N). You can release the PReq in this transaction.

Deleting a Purchase Requisition

In the requisition list, select one or more purchase requisitions and choose Delete .

Linking Documents

If you have already forwarded at least one purchase requisition, the documents are linked. The linking can cover several levels.

The FPReq indicator identifies purchase requisitions that were forwarded. If the indicator is set for a purchase requisition, a follow-on requisition exists.

In the requisition list, select a purchase requisition with the FPReq indicator and choose Document Linking .

The stock/requirements list displays a document overview of the linked purchase requisitions.

The Derived indicator is set for the purchase requisition, meaning that this is a follow-on requisition.

For multiple links, both indicators are set for the subsequent purchase requisitions.

Finding a Supplier

  1. In the requisition list, choose SLoc Search .

    The Find Supplier dialog box appears. The following selection options enable you to search for storage locations without restrictions:

    • Structure Hierarchy

      The source element, with or without substructures.

    • Logistics Organization

      The supplier’s MRP area, plant, and storage location.

    • Handling Units

      Without handling unit (HU), with HU, selection of packaging material for HU.

    • Processing Control

      Indicates whether stock storage locations and provisions storage locations are to be considered.

    • Disp. Zero Stock

  2. Make the required selection.

  3. Choose Find .

    The system displays the stock/requirements overview for your selection.

Copying a Row

  1. Select a row in the stock/requirements list (record type Stock ).

  2. Choose Copy Row .

The system saves the data from this row for further processing (see the Changing a Purchase Requisition section).