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Object documentationPrint Preferences: Per Document Tab

 

Use this tab to set the print options for each document type.

To access the tab, choose Start of the navigation path Administration Next navigation step System Initialization Next navigation step Print Preferences Next navigation step Per Document End of the navigation path.

Each document type is configured separately. Some of the fields described here are displayed only when they are appropriate for the selected document type.

Document

Choose the document type for which you want to configure the print settings.

Print Layout Designer and Crystal Reports Preference
Export to MS word

Select to export to Microsoft Word immediately when the document is created.

Print Document

Select to print immediately when the document is created.

When Document Is Awaiting Approval

Based on your specification, some actions can be blocked when you make updates to an existing document and the updates trigger an approval procedure, for example, block printing the document or sending the document by email.

Note that batch operations (for example, printing documents by batch) are also affected. According to your specification, documents awaiting approval are automatically excluded from these operations.

For information about which documents trigger approval procedures for updates, see Documents Which Trigger Approval Procedures for Updates.
Copies (Incl. Original)

This is displayed if Print Document is selected.

Enter the number of copies of the document to print when it is created. The number includes the original. Therefore, if you want to print the original document and two copies, enter 3.

Copies for Manual No. Assignment

This is displayed if Print Document is selected.

Enter the number of copies to be printed if the document is created with a manual number assignment. A document with manual number assignment is treated as a copy in the system, not as an original document.
Permanent Remarks for Printing

Enter text to be printed at the end of each document.

Example Example

You can use the permanent remarks, for example, to tell your customers about a new phone number, or to announce a new product.

End of the example.
Print Discount Data

Prints the discount information in the document.
Print Vendor Catalog Number Instead of Item Number

Prints the vendor catalog numbers in the document instead of the item numbers assigned in SAP Business One.
Print Amounts

Prints total amounts in the document.

To exclude total amounts, deselect the checkbox.

Note Note

For certain types of documents, such as delivery notes or price quotations, it may be appropriate not to print the total amounts.

End of the note.
When Batch/Serial No. Exist, Print

Select one of the following options to print Batch or Serial Number information in inventory documents.

  • Document and Batch/Serial No.

    Print the document and the Batch or Serial Number information.

  • Document Only

    Print the document with no Batch or Serial Number information.

  • Batch/Serial No. Only

    Print only Batch or Serial Number information.
Print Layout Designer Preferences Only
Print Incoming Payment with Invoice

For Invoices only.

Select one of the following:

  • No - no receipt is printed when you print an invoice.

  • Only When Adding - a receipt is printed whenever a payment is specified in the invoice. The receipt directly confirms the payment.

  • Always - a receipt is always printed if one exists for the invoice.

Print Incoming Payment & Invoice on One Page

Prints the invoice and the receipt on a single page.

If deselected, the documents are printed separately.

More Information

Print Preferences: General Tab