A/R Down Payment Documents: General Area

Use the General Area in the sales document to enter general information relevant for all items in the document.

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.

Contact Person
Name of the default contact person as defined in the business partner master data. If required, specify a different contact person.

Customer Ref. No.
Displays the customer reference number, if defined.

No.
From the field on the left, specify a numbering series. If you choose the manual series, in the field on the right, specify the number of the relevant A/R down payment document.

Status
Statuses of the A/R down payment: Open Down payment request: You can draw the document completely or partially to a higher-level document. Recommendation A down payment request can be paid partially, but the down payment request document should be closed before linking it to the final invoice. End of the recommendation. Down payment invoice: You can draw the document completely or partially to a higher-level document. The down payment invoice can be paid partially, but drawn into an invoice. Open – Printed You printed the document and left it open. Canceled You canceled the document manually. Closed Down payment request: The document was paid and thus closed, or closed manually. Down payment invoice: The document was paid and thus closed. Draft The document is still a draft.

Posting Date
Specify the posting date. The default value for this field is the current date on which the A/R down payment document is created. If required, change the date. Caution If you change this date, the continuity of the numbers and dates on a document will be interrupted. End of the caution.

Due Date
Expected due date of the payment of the down payment. The default date is 30 days after the posting date. You can change it manually or choose a different payment term in the Payment Terms field of the A/R down payment document.

Document Date
Document date of the A/R down payment document used for tax purposes. Change the date if required.

Currency
Specify the display currency for the amounts in the A/R down payment document. If the customer currency equals the local currency, the options are Local Currency and System Currency. If the customer currency is a foreign currency, the options include BP Currency. Your selection does not change the original currency of the document.

Branch
Select a branch for which you want to create the document. Note This field is available only if you have enabled multiple branches. End of the note.

Sales Employee
Specify the sales employee who initiated the sales document.

Owner
Specify the code of the employee who owns the sales document.

Remarks
Enter additional information regarding the A/R down payment document. You can edit the field contents even after the document has been created.

Total Before Discount
Total amount of the document before the calculated discount. If the discount is defined in the row for the item or service, the amount displayed in this field considers that discount.

DPM %
In the field on the left, enter the percentage of down payment. The field on the right displays the down payment amount. If required, you can change the values of these fields.

Rounding
This field appears only if the rounding method has been defined as By Currency in Administration System Initialization Document Settings General . When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.

WTax Amount
The amount withheld, according to the withholding tax definitions, and paid over or reported to the tax authorities on behalf of the person subject to tax. Appears only if you have selected Withholding Tax on the Tax subtab of the Sales tab in Administration Setup Financials G/L Account Determination . To open the Withholding Tax Table window, click (Link Arrow).

Tax
Tax amount for the A/R down payment document calculated according to your tax definitions.

Total
Total amount of the document including tax and discounts.

Applied Amount
Amount of the A/R down payment invoice copied to a payment document or to a credit memo.

Balance Due
Amount of the A/R down payment document that has not been paid or credited yet.

Payment Order Run
If the checkbox is selected, it indicates that this document, or at least one of its installments, is included in a payment order run. The checkbox is deselected in the following situations: The payment order row that includes this document or its installment(s) is removed from the payment order run. To remove a payment order row, in Payment Wizard: Step 6 - Recommendation Report, right-click the payment order row and choose Remove. The checkbox for this payment order row is deselected in the selection column. The payment order row that includes this document or its installment(s) is closed in the payment order run. To close payment order rows in which all the documents are fully paid, in Payment Wizard: Step 6 - Recommendation Report, choose the Close Payment Order Rows button. The Payment Order Status column displays C for the closed payment order rows. The payment order run that includes this document or its installment(s) is executed into a payment run. To execute a payment run, in Payment Wizard: Step 6 - Recommendation Report, choose the Next button. In Payment Wizard: Step 7 - Save Options, choose the Next button and choose Yes in the system message. Note When this checkbox is selected, the Copy From and the Copy To functions are disabled. End of the note. Note When this checkbox is selected, you cannot change values in the Due Date field in the general area and in the Payment Block field on the Accounting tab. End of the note.