In some companies, approval from managers or senior members is required for certain documents, for example, for purchase orders over $20,000 or for those issued by junior employees. With SAP Business One, you can set up approval procedures for various documents, under various conditions, and for different types of employees.

In the course of an approval procedure, messages are automatically sent to the approval procedure originator (the user who attempts to generate or update a document) and the authorizers to give timely updates on the status of the approval request. The authorizers approve or reject the request after reviewing the document. The approval procedure originator proceeds with the document generation or update according to the approval procedure result.