This subtab provides an overview of the most important data for a fixed asset and its depreciation parameters.
To access the subtab, from the SAP Business One Main Menu, choose
. Select the Fixed Assets tab and then the Overview subtab.Displays the asset's status as one of the following:
When you create an asset, the system automatically marks the asset as New. After you capitalize the asset, the status changes from New to Active. After the asset is retired, either by sales or scrapping, the status automatically changes from Active to Inactive. |
Specify the asset class to which the asset belongs. After you assign an asset class to the asset, the following depreciation parameters of the asset class are copied to the asset as the defaults:
To view the details of the asset class, click (Link Arrow) to the left of the field. |
Specify the asset group to which the asset belongs. To define new asset groups, open the Asset Groups - Setup window by selecting Define New from the dropdown list. |
If required, enter the inventory number of the asset. You can use the inventory number as an alternative to the asset number. This enables you to retain previously used numbers when transferring legacy fixed asset data, for example, from the Fixed Assets add-on. Example If a fixed asset has a specific number in the add-on, you can assign a new number to the asset while keeping the old number as the inventory number in SAP Business One. End of the example. |
If required, enter the serial number of the asset. |
If required, select the location of the asset from the dropdown list. To define new locations, open the Locations - Setup window by selecting Define New from the dropdown list. |
If required, assign an employee for maintenance of the asset. |
If required, specify an employee to whom the asset is physically assigned. |
Specify the date on which the asset is capitalized. You can manually specify and update the date before the capitalization actually takes place. Alternatively, SAP Business One can automatically fill the date when you capitalize the asset upon the creation of either of the following documents:
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Select the checkbox to indicate the asset is only a statistical asset that is not owned by your company. |
Select the checkbox to indicate the asset is owned by your company but financed by a bank mortgage. |
Note The field is available only in the Germany localization when the following conditions are met:
End of the note. Select the checkbox to deactivate a low value asset when the asset's useful life ends. Generally, when an asset is fully retired, the system automatically deactivates the asset upon the creation of the retirement document. However, for a low value asset using a depreciation type that has the After End of Useful Life retirement convention, the system does not deactivate the asset when it is fully retired and the retirement does not have any effect on the depreciation. In this case, the system carries out the depreciation as if the asset has not been retired, and you can manually select this checkbox to deactivate the asset when its useful life ends. This method can be applicable in case a low value asset is not fully amortized but has physically left the company. |
Select the depreciation area in which you want to view the asset depreciation details. You can view the depreciation only in the areas that are defined in the asset class. |
Select the fiscal year for which you want to view the asset depreciation details. The default value is the current fiscal year. Once you change the fiscal year, the system automatically recalculates the depreciation and updates the asset-relevant values. Note SAP Business One lets you view the asset depreciation details of each year throughout the asset's useful life. However, the system carries forward the depreciation values of a fiscal year only when the fiscal year change has taken place. If no values are displayed for the fiscal year you select, you must perform a fiscal year change. End of the note. |
When you change the depreciation area and fiscal year, SAP Business One automatically updates the values in the non-editable fields from among the following:
If required, enter the asset's historical acquisition and production costs. Note The field is not editable if either of the following situations arises:
End of the note. |
Displays the asset's acquisition and production costs at the end of the selected fiscal year. |
Displays the asset's net book value at the end of the selected fiscal year. |
Displays the asset's historical net book value at the end of the selected fiscal year. Different from the net book value, the historical net book value is the net book value of the asset that is calculated without taking into account any unplanned depreciation, appreciation, or write-up. |
Displays the asset's ordinary depreciation for the selected fiscal year. |
Displays the asset's unplanned depreciation for the selected fiscal year. |
Displays the asset's special depreciation for the selected fiscal year. |
Displays the asset's write-up for the selected fiscal year. |
Note The field is editable only when the following conditions are met:
End of the note. Specify the asset's salvage value. If the field is not editable, it displays the asset's salvage value. |
If the asset is planned for quantity maintenance, the field displays the quantity. Otherwise, the field is empty. |
Displays the depreciation areas you have specified in the asset class. To view the details of the depreciation area, open the Depreciation Areas - Setup window by clicking (Link Arrow) to the left of the depreciation area code. |
Note The field is editable when the following conditions are met:
End of the note. Specify the asset's depreciation start date. Once you change the date, the system automatically recalculates the depreciation and updates the asset-relevant values. If you do not want to manually specify the depreciation start date, SAP Business One can calculate the date for you based on the capitalization date and the depreciation convention you specified for the depreciation type. For more information, see Depreciation Types - Setup Window: General Tab. |
Displays the depreciation end date, which is calculated based on the depreciation start date and the useful life. The field is not editable. |
Enter the asset's useful life, in months. By default, the system copies the useful life from the asset class. Once you change the useful life value, the system automatically recalculates the depreciation and updates the asset-relevant values. |
Displays the asset's remaining life, which is calculated based on the useful life and the depreciation start date. The field is not editable. Note The field always displays the remaining life at the start of the fiscal year you select. End of the note. Example Asset X Useful Life: 60 Months Capitalization Date: January 1st, 2012 Depreciation Start Date: July 1st, 2012 Current System Date: December 1st, 2012 In this case, if you select fiscal year 2012, the remaining life of the asset is displayed as 60 months, as the system calculates the remaining life in January of fiscal year 2012. However, if you change the fiscal year to 2013, the remaining life is displayed as 54 (60 – 6) months, as the system calculates the remaining life in January of fiscal year 2013. End of the example. |
Specify the depreciation type in the depreciation area. By default, the system copies the depreciation type from the asset class. Once you change the depreciation type, the system automatically recalculates the depreciation and updates the asset-relevant values. |
To define the depreciation calculation factors for different periods, choose the pushbutton to open the Depreciation Period Control window. Note The pushbutton is enabled only if you have selected a row where the depreciation type meets the following conditions:
End of the note. |
Depreciation Period Control Window
Asset Master Data Window - Fixed Assets Tab
Asset Master Data Window - Fixed Assets Tab: Values Subtab
Asset Master Data Window - Fixed Assets Tab: Depreciation Subtab
Asset Master Data Window - Fixed Assets Tab: Cost Accounting Subtab
Asset Master Data Window - Fixed Assets Tab: Additional Information Subtab