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Process documentationWorking with the Payment Wizard Locate this document in the navigation structure

 

The payment wizard enables you to generate incoming and outgoing payments in batches as bank transfers, checks, and/or bills of exchange, according to the selected A/R and A/P open transactions and the selected payment methods.

The Bill of Exchange payment means is relevant for the following localizations: Belgium, Brazil, Chile, China, France, Italy, Japan, Korea, Portugal, and Spain.

When creating incoming or outgoing payments using the payment wizard, you can partially pay specific transactions, as when working manually.

Payment wizard runs cover A/P and A/R transactions that are partially paid, credited, or reconciled, as well as unreconciled/allocated payments on account.

The following transaction types are considered in the payment wizard run:

  • A/P: A/P invoices, A/P credit memos, A/P down payment requests, A/P down payment invoices, A/P reserve invoices, manual journal entries with at least one row posted to a vendor

    • If the vendor is debited with positive amounts or credited with negative amounts, the journal entry is considered as an A/P credit memo.

    • If the vendor is credited with positive amounts or debited with negative amounts, the journal entry is considered as an A/P invoice.

  • A/R: A/R invoices, A/R credit memos, A/R down payment requests, A/R down payment invoices, A/R reserve invoices, manual journal entries with at least one row posted to a customer

    • If the customer is debited with positive amounts or credited with negative amounts, the journal entry is considered as an A/R invoice.

    • If the customer is debited with negative amounts or credited with positive amounts, the journal entry is considered as an A/R credit memo.

  • Payments on account: Incoming and outgoing payments not allocated or reconciled to specific transactions are also considered in the payment wizard run.

Prerequisites

To use the payment wizard, make sure you have set up the following:

Process

  1. From the SAP Business One Main Menu, choose   Banking   Payment Wizard  .

    The first window provides a brief introduction to the payment wizard. Choose Next to start the payment wizard.

  2. Make the required choices in each step. To move to the next step, choose the Next button.

Result

Once a payment run is executed, the following occurs:

  • The relevant incoming payment and/or outgoing payments are created. The Created by Payment Wizard checkbox in these documents is selected.

  • The fully paid A/R and/or A/P transactions are closed and the Applied Amount field is updated accordingly.

  • The partially paid A/R and/or A/P transactions are still open and the Applied Amount field is updated accordingly