A payment method is a set of parameters and other details that determines how invoices are cleared when the payment wizard is used.
It is possible to create as many payment methods as required. In addition, you can link specific payment methods to relevant business partners.
Use this window to define the payment methods for your company.
To open the window, from the SAP Business One Main Menu, choose
.Note This topic documents fields and other elements in this window that either are not self-explanatory or require additional information. End of the note. |
Enter a code and a description for the payment method. |
Select the checkbox to indicate that the payment method can be used. It is selected by default. No matter the checkbox is selected or unselected, the payment method always appears on the Payment Run tab of the Business Partner Master Data window. When the checkbox status is updated from selected to unselected, the following happens:
When the checkbox status is updated from unselected to selected, the Active checkbox of this payment method on the Payment Run tab of the Business Partner Master Data window is selected, which means, if the Include checkbox is also selected, this payment method will be available for use in business partner master data and accounting documents that will then be fully available when you run the payment wizard. |
From the dropdown list, select whether the payment method refers to outgoing payments or incoming payments. |
From the dropdown list, select the way to make or receive payments in SAP Business One.
Note The payment means Bill of Exchange is available for both payment types Outgoing and Incoming for the following countries: Belgium, Brazil, Chile, China, France, Italy, Japan, Korea, Portugal, and Spain. End of the note. Note The payment method setup supports only three payment means: Check, Bank Transfer, and Bill of Exchange. You can select the other two payment means, Credit Card and Cash, when specifying the details of manual payments in the Payment Means window. End of the note. |
Choose to open the Choose Bank window in which you select the required house bank account. Once you have made your choice, the bank details are displayed in the respective fields in the house bank section. Alternatively, click in each field and select the required value. Example You click in the Country field, select a country, and then choose . The Choose Bank window displays only the house bank accounts defined for the selected country. End of the example. You can choose the (Link to) button near the Bank or Account field to open the Banks – Setup window or the House Bank Accounts – Setup windows respectively. |
Enter the key code to be used while the electronic file is produced. |
Specify the transaction type to be used when the electronic file is produced. |
Choose to open the List of File Formats window from which you can choose the required file format to be used when the electronic file is created for the bank. This field is available only when the selected payment means is Bank Transfer or Bill of Exchange. |
Select to create a corresponding indication in the OPEX file created by the payment wizard, which uses this payment method. The Debit Memo indication is required for the Payment Engine add-on. |
Specify the bank charge rate in percentage. For each single payment in the payment wizard, the bank charge is calculated as the payment amount multiplied by the bank charge rate. This field is not available when the selected payment means is Bill of Exchange. |
Select the checkbox to group invoices for vendors by pay-to addresses, or to group invoices for customers by bill-to addresses. In the payment wizard, invoices with the same address are recommended to be paid in one payment. You can define the pay-to address or bill-to address on the Logistics tab of invoices. This checkbox is not available for incoming bank transfers. |
Select the checkbox to group invoices for vendors by pay-to bank accounts. In the payment wizard, invoices with the same bank account are recommended to be paid in one payment. You can define the pay-to bank account by choosing Bank in the Pay To dropdown list on the Logistics tab of invoices for vendors. This checkbox is available only when the selected payment type is Outgoing. |
Select the checkbox to group invoices by invoice currencies. In the payment wizard, invoices with the same currency are recommended to be paid in one payment. The default currency for the recommended payments is the invoice currency. You can define the invoice currency in the general area of invoices. This checkbox is not available for incoming bank transfers. |
Select the checkbox to group invoices by due dates. In the payment wizard, invoices with the same due date are recommended to be paid in one payment. You can define the due date in the general area of invoices. This checkbox is not available for incoming bank transfers. |
Select the checkbox to record the transaction created by the payment to the G/L interim account and not to the G/L account. You can find both G/L accounts that are linked to the bank account in the House Bank Accounts window ( ).This checkbox is available only when the selected payment means is Bank Transfer and Check. |
Select the checkbox to verify whether the pay-to address of the vendor or the bill-to address of the customer is fully defined. To view the address, see the Pay to or Bill to fields Address Name, Address Type, Street / PO Box, Street No., Building/Floor/Room, Zip Code, City, State, and Country on the tab. |
Select the checkbox to verify whether the business partner's bank details are fully defined. To view the bank details, see the Business Partner Bank section on the tab. |
Select the checkbox to verifies whether the Collection Authorization checkbox is selected on the tab.The Collection Authorization checkbox appears only in customer records, and therefore the Check Collection Authorization checkbox is relevant for incoming payments only. |
Select the checkbox to block this payment method for business partners for whom the pay-to or bill-to country is different from the country defined for your company ( tab). |
Select the checkbox to block this payment method for business partners for whom the bank country ( tab) is different from the country defined for your company ( tab). |
You can restrict a payment method to certain currencies in which you make or receive payments. Choose the (Browse) button to open the Currency Selection window, in which you select the currencies to be used by the current payment method. The selected currencies apply to both the business partner and the offsetting G/L account used for the journal entry created by the payment wizard. |
Select the checkbox to verify whether the house bank account selected in the payment method is defined as Post Office in . |
This section appears only when the selected payment means is Check.
Select one of the following options:
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If these fields are blank, the check amount is unrestricted.
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This section appears only when the selected payment means is Bill of Exchange.
In the Brazil localization, for incoming bills of exchange, you can choose the (Browse) button to open the BoE Property window.
Select the checkbox to display only invoices related to agents in the payment wizard. This checkbox is available for incoming bills of exchange only. |
Select the checkbox to set all bills of exchange created automatically by the payment wizard to Sent status. This checkbox is available for incoming bills of exchange only. |
You can enter the deposit norm number. This number does not affect the selection criteria and is displayed in the OPEX file only. |
From the dropdown list, select the barcode algorithm. This checkbox is available for incoming bills of exchange only. |