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Procedure documentationArchiving QIM Data

 

SAP supports your data management by providing suitable functions for data archiving and for data retention and data destruction.

  • Data archiving

    An efficient management of data includes the archiving of data belonging to completed business processes. Using data archiving, you can export data that you no longer require in the system, but need to retain for documentation purposes, for example, to an archive file. To reduce the load on the database, the archive file is stored in a file system or content repository and the data is deleted from the database.

  • Data retention/data destruction

    With SAP NetWeaver Information Lifecycle Management (ILM), SAP provides suitable tools to fulfill legal requirements for the retention of data, and for the destruction of data. For example, you can store rules for retention in ILM Retention Management.

These functions are available for QIM quality issues and QIM quality activities with the delivery of the following archiving objects:

  • Activities: /IAM/ACT

  • Issues: /IAM/ISSUE

The archiving objects are based on the Archive Development Kit (ADK) and use functions of the BOPF archiving adapter.

To support you with the destruction of personal data, an end of purpose check is possible for the following data:

  • Business partners that are assigned to a QIM quality issue or a QIM quality activity

  • Customers and vendors that are assigned as reference objects in QIM

Prerequisites

  • To be able to use the functions of Information Lifecycle Management (ILM), you must have activated the business function ILM.

  • You have made the required settings in Customizing for data archiving: Start of the navigation path SAP NetWeaver Next navigation step Application Server Next navigation step System Administration Next navigation step Data Archiving End of the navigation path

  • To use the archiving functions, users must have the authorizations provided by the authorization object S_ARCHIVE.

Procedure

  1. Familiarize yourself with the functions of the Archive Development Kit and ILM Retention Management:

  2. Archive the QIM objects (issues and activities) using the respective archiving object.

    1. First archive the activities for an issue and its subissues (see Archiving Activities with /IAM/ACT).

    2. Then archive the issue and the corresponding subissues (see Archiving Issues with /IAM/ISSUE).

  3. If you want to store retention rules for business partners, customers, and vendors, proceed as described in Customizing for QIM under Start of the navigation path Environment Next navigation step Define End of Purpose for Personal Data End of the navigation path.