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Procedure documentationArchiving Activities with /IAM/ACT

 

With the archiving object /IAM/ACT, you can archive activities and their corresponding information, such as reference objects, descriptions, partners, and attachments stored in the system. Which information is archived in detail is listed in archive administration (transaction SARA) under Database Tables and in the application for archiving object definition (transaction AOBJ) under Structure Definition.

The following programs are available for this archiving object:

  • Preprocessing program /IAM/ACT_ARCH_PRE

    The preprocessing program uses the activity status and the chosen selection criteria (for example, residence time) to check for which activities archiving is possible and then assigns them the archiving status Marked for Archiving.

    For more information, see Checks for /IAM/ACT.

  • Write program /IAM/ACT_ARCH_WRI

    The write program creates archive files and stores the activities with the status Marked for Archiving in the file. The write program also sets the Activities Archived indicator in the parent issue or subissue.

    Note Note

    When QIM data is archived, transient texts, such as the descriptions of codes stored in Customizing, are also archived in one specific language; if you perform the archiving in English, these texts will be shown in English when you display the archived data at a later stage, even if you are logged on to the system in another language.

    End of the note.

  • Delete program /IAM/ACT_ARCH_DEL

    The delete program reads the data from the archive file. If the read was successful, it sets the status to Archived and deletes the data from the database.

If you want to extend the archivability checks, archive additional data, or register other archiving classes, you can use the options in the BOPF Enhancement Workbench (transaction /BOBF/CUST_UI). For more information, see Business Object Builder.

Usage in ILM Retention Management

To be able to use the archiving object /IAM/ACT in Information Lifecycle Management (ILM), the ILM object IAM_ACTIVITY is delivered.

Settings in ILM object Customizing (transaction IRM_CUST) for IAM_ACTIVITY:

  • Available Time References:

    • Created On (CREATION_DATE)

    • Last Changed On (LAST_CHANGE_DATE)

  • Available Condition Fields:

    • IAM Application (APPLICATION)

    • IAM Authorization Group (AUTH_GROUP)

  • Available Policy Categories: Retention Rules (RTP)

  • Assigned BOR Object: /IAM/ACT

Prerequisites

You have authorization for the activity 12 Archive in the authorization object IAM/A_STAT Authorization Object for Lifecycle Status (Activity), field /IAM/A_ACT Authorization to Perform Activity-Related Activities.

Procedure

  1. In the transaction SARA, create a variant for the preprocessing program and schedule it.

    For more information, see Creating Preprocessing Variants for /IAM/ACT

  2. In the transaction SARA, create a variant for the write program and schedule it.

  3. The delete program is executed automatically after the write program. You can change this setting in Customizing for the archiving object (in the transaction SARA under Start of the navigation path Goto Next navigation step Customizing Next navigation step Archiving Object-Specific Customizing Next navigation step Technical Settings End of the navigation path).

Result

The archived data is deleted from the database but can still be displayed.

For more information, see Displaying Archived QIM Data.