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 Status Transition Actions

Use

You can define the following for a status transition :

  • Action

    Actions for status transitions are executed as soon as a status transition takes place for which you have defined that you want the system to send a notification. You can choose to send a notification using a notification template. If you choose to create a status transition action using a notification template, you choose the required template from the dropdown box. If you choose Yes from the Comment dropdown box, it is possible to add an additional comment to the notification template when the status transition takes place.

  • User-defined actions

    You define user-defined actions in Customizing for Collaboration Folders under Start of the navigation path User-Defined Actions for Status Transitions Next navigation step Define User-Defined Actions for Status Transitions End of the navigation path . For each action that you define here, you must also create a BAdI implementation for the Business Add-In (BAdI) User-Defined Actions for Status Transitions . For more information about the BAdI and about the implementations that we deliver in the standard system, see the Implementation Guide (IMG) for BAdI: User-Defined Actions for Status Transitions in Customizing for Collaboration Folders under User Defined Actions for Status Transitions .

Prerequisites

  • You have created a status profile with multiple statuses and at least one status transition.

  • If required, you have defined user-defined actions and created a corresponding BAdI implementation.

  • The status of an object, to which this status profile has been assigned, has changed from the current status to the subsequent status. In other words, the status transition, for which a status action or user-defined action has been created, has taken place.

Activities

The system sends a status transition action as soon as the relevant status transition has taken place.

The status action contains either a text generated by the system ( Automatic Text Generation ), one generated manually by you ( Manual Text Generation ), or a notification template.

Note Note

If you have changed the status of objects in a mass status change and you have created a manual status action, you can, if necessary, adapt this status action before it is sent.

End of the note.

If you have selected a user-defined action, the system executes it as soon as the relevant status transition has taken place. The system transfers all affected objects so that the BAdI implementation handles all the objects in the same way.