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Function documentationAccounting Integration

 

You want to monitor the costs and revenues throughout the duration of the project. You can use this function to carry out preliminary costing for the costs and revenues. Quotation creation is also supported, by the integration of sales pricing. Once the project has started, you can analyze the costs and compare them to the planning data at any time. You can activate demand as work in progress. You can measure the success at the end of the project.

Integration

To be able to use the functions of accounting integration, you have to implement the Internal Orders (CO-OM-OPA) application component and Project System (PS) in SAP ECC 6.0.

Prerequisites

You need to make settings in Customizing for Project Management and Customizing for SAP ECC:

Settings in Customizing for Project Management

You selected the Controlling in SAP ERP setting as the Accounting Integration Scenario in Customizing for Project Management, by choosing Start of the navigation path Connection to External Systems Next navigation step Accounting Integration Next navigation step Activate Integration End of the navigation path.

Settings in Customizing for SAP ECC

You made the settings in Controlling by choosing Start of the navigation path Integration with Other SAP Components Next navigation step Project Management Next navigation step Controlling End of the navigation path.

Project controlling is governed by the controlling method you assigned under Define Controlling Scenario, and depends on the project type. You can distinguish between the controlling methods by the following criteria:

  • Task-based or role-based

  • Account assignment object: Internal order or WBS element

  • Manual or automatic

The following table gives you an overview of the controlling methods that are available:

Internal Order

WBS Element

Automatic

Manual

Automatic

Manual

Task-based

Internal Order (Structure Element, Manual) (I)

Multilevel Controlling (Structure Element, Automatic)(C)

Multilevel Controlling (Structure Element, Manual)(B)

Role-based

Internal Order (Project Definition, Automatic)

Internal Order (Role, Manual) (J)

Multilevel Controlling (Role, Automatic)(D)

Multilevel Controlling (Role, Manual) (A)

For more information about the individual controlling methods, see Customizing, in the field help for the Controlling Method column.

Features

Preliminary costing (see Preliminary Costing and Quotation Creation) gives you the option of planning costs and revenues before the project starts. You can also use it to determine a price for the quotation (see Sales Pricing for Project Management.

Controlling (see Controlling) for the operational project takes place for one or more account assignment objects (internal orders or WBS elements). The data that is relevant to accounting in the project is transferred to the account assignment objects in SAP ECC for this purpose. For more information, see Single-Object Controlling for Internal Orders or Multilevel Controlling. The downstream processes, such as budgeting, billing, results analysis, and settlement also take place on the account assignment objects.

If you use a project type for which accounting integration is active, the Accounting tab is available in Project Management with the following views:

  • Account Assignment

    This view is available in multilevel controlling and is available in single-object controlling for internal orders once the transfer has taken place.

    When you click an account assignment element, the system displays functions (services) for this account assignment object. You can call these functions in SAP ECC. You specify what these functions are in Customizing for Project Management , by choosing Start of the navigation path Connection to External Systems Next navigation step Accounting Integration Next navigation step Define Object Links for Accounting Integration Next navigation step Service for an Object Type End of the navigation path.

    When you choose Detail Data, the system displays controlling information for the account assignment object read from SAP ECC. You use the system settings to define which information you can see in detail here.

  • Costing

    If you have already created a costing, the system displays the costing results of the last costing.

    You can create an ad hoc estimate (see Ad Hoc Cost Estimate for Project Management) here before the transfer takes place. Once you have created it, you can call it up for editing in SAP ECC.

    If you have already assigned account assignment objects and have saved the assignment, it is only possible to call the cost estimate for the account assignment object as a service in the Account Assignment view. Easy Cost Planning is then called for the selected account assignment object in SAP ECC for editing. For more information, see Easy Cost Planning for Internal Orders or Easy Cost Planning in the Project System. Additions you make to costing are displayed in Project Management as aggregated to the project definition.

    Note Note

    For more information about Easy Cost Planning in the Project System, see SAP Library for SAP ERP under Start of the navigation path SAP ERP Central Component Next navigation step Financials Next navigation step Project System (PS) Next navigation step Costs Next navigation step Cost Planning Next navigation step Easy Cost Planning and Execution Services Next navigation step Easy Cost Planning in the Project System. End of the navigation path

    If you made changes to the costing-relevant data in your project, you can perform costing again for these changes to determine the effects on costs and revenues. If you only made a change to determine its effects on the costs and revenues, you can exit the project without saving. This discards the changes and the new costing values and the project and costing return to their previous states. If you save the project with the changes and the new costing results, the costing with the new values is saved in the account assignment object in SAP ECC.

    End of the note.

    Note Note

    If you change the project type, this can have the following effect on the status (see Status of the Project Definition, depending on the project type:

    • If accounting integration has not been activated for the new project type (using the No Integration scenario in Customizing for Project Management under Activate Integration), the status Flagged for Transfer or To Assign is automatically revoked.

    • If an automatic controlling method was assigned to the old project type, and a manual controlling method is assigned to the new project type, the status Flagged for Transfer is automatically changed to the status To Assign. If, in the opposite case, the controlling method changes from manual to automatic, the status automatically changes from To Assign to Flagged for Transfer.

    After transfer, the project type can no longer be changed.

    End of the note.