Commands in the “Never to Classify” Folder (SAP Library

Commands in the “Never to Classify” Folder

Use

You move a document to the Never to Classify folder if you do not want to classify the document in any category of a taxonomy.

Each taxonomy has its own Never to Classify folder. It is displayed in the Taxonomy Explorer iView under the root folder of each taxonomy (/taxonomies/<indexname>/ <taxonomyname>/Never to Classify). You can also find this folder in the Structure link classification inbox.

Example

If more than one taxonomy is assigned to an index, you can classify a document in a taxonomy and move it to folder Never to Classify in another taxonomy.

Features

Uploading and Creating Documents

You can upload documents to folder Never to Classify or create them online in this folder. The system stores the documents in the taxonomy data repository and marks them with status Never to Classify.

If there are further taxonomies under the index, read the comments in the section Uploading and Creating Documents under Commands for Documents.

Deleting Documents

If you choose the Delete command for a document in the Never to Classify folder, the system sets the status of the document to To be Classified.

Moving Documents

Moving Within a Taxonomy

Source	Target	Description
Never to Classify	Category folder in the same taxonomy	The system classifies the document in the target category and removes it in the current taxonomy from folder Never to Classify.
Never to Classify	Folder Documents to be Classified in the same taxonomy	The system sets the status of the document in the current taxonomy to To be Classified.
Category folder	Folder Never to Classify of the same taxonomy	The system sets the status of the document in the current taxonomy to Never to Classify and deletes all classifications of the document in the current taxonomy.
Documents to be Classified	Folder Never to Classify of the same taxonomy	The system sets the status of the document in the current taxonomy to Never to Classify.

Moving Between Multiple Taxonomies Under the Same Index

Source	Target	Description
Never to Classify	Category folder in different taxonomy with the same index	The system sets the status of the document in the source taxonomy to To be Classified . The system classifies the document in the target category.
Never to Classify	Folder Documents to be Classified in another taxonomy under the same index	The system sets the status of the document in both taxonomies to To be Classified. The system sets the status of the document in the target taxonomy to Never to Classify and deletes all classifications of the document in the target taxonomy.
Never to Classify	Folder Never to Classify in another taxonomy under the same index	The system sets the status of the document in the source taxonomy to To be Classified. The system sets the status of the document in the target taxonomy to Never to Classify and deletes all classifications of the document in the target taxonomy.
Category folder	Folder Never to Classify in another taxonomy under the same index	The system deletes the document classification in the source category The system sets the status of the document in the target taxonomy to Never to Classify and deletes all classifications of the document in the target taxonomy.
Documents to be Classified	Folder Never to Classify in another taxonomy under the same index	In the source taxonomy the document remains in folder Documents to be Classified. The system sets the status of the document in the target taxonomy to Never to Classify and deletes all classifications of the document in the target taxonomy.

Moving Between Multiple Taxonomies Under Different Indexes

Cross-indexing operations are not allowed.

Moving Between Taxonomies and Folders in Repositories

Source

Target

Description

Never to Classify

Folder in repository

The system copies the link to the repository.

Folder in repository

Never to Classify

The system moves the document from the external repository to the taxonomy data repository and sets it to status Never to Classify in the target taxonomy.

If there are further taxonomies under the index, read the comments in the section Uploading and Creating Documents under Commands for Documents.

Copying Documents

The categories of a taxonomy only contain links to documents, but do not contain the documents themselves. There are two instructions for copying: Copy Link and Copy Target.

Copying Links

Copying Links Within a Taxonomy

Source	Target	Description
Never to Classify	Category folder in the same taxonomy	The system classifies the document in the target category and removes it in the current taxonomy from folder Never to Classify.
Never to Classify	Folder Documents to be Classified in the same taxonomy	The system sets the status of the document in the current taxonomy to To be Classified.
Category folder	Folder Never to Classify of the same taxonomy	The system sets the status of the document in the current taxonomy to Never to Classify and deletes all classifications of the document in the current taxonomy.
Documents to be Classified	Folder Never to Classify of the same taxonomy	The system sets the status of the document in the current taxonomy to Never to Classify.

Copying Links Between Multiple Taxonomies Under the Same Index

If you copy a link from one taxonomy to another, this has no effect on the source taxonomy. In the source taxonomy, the classification status (To be Classified / Never to Classify / Classified) and the document classification are not changed.

Source	Target	Description
Never to Classify	Category folder in different taxonomy with the same index	The system classifies the document in the target category.
Never to Classify	Folder Documents to be Classified in another taxonomy under the same index	The system sets the status of the document in the target taxonomy to To be Classified and deletes all classifications of the document in the target taxonomy.
Category folder	Folder Never to Classify in another taxonomy under the same index	The system sets the status of the document in the target taxonomy to Never to Classify and deletes all classifications of the document in the target taxonomy.
Never to Classify	Folder Never to Classify in another taxonomy under the same index	The system sets the status of the document in the target taxonomy to Never to Classify and deletes all classifications of the document in the target taxonomy.
Category folder	Folder Never to Classify in another taxonomy under the same index	The system sets the status of the document in the target taxonomy to Never to Classify and deletes all classifications of the document in the target taxonomy.
Documents to be Classified	Folder Never to Classify in another taxonomy under the same index	The system sets the status of the document in the target taxonomy to Never to Classify and deletes all classifications of the document in the target taxonomy.

Copying Links Between Multiple Taxonomies Under Different Indexes

Cross-indexing operations are not allowed.

Copying Links Between Taxonomies and Folders in Repositories

Source	Target	Description
Never to Classify	Folder in repository	The system copies the link to the repository.
Folder in repository	Never to Classify	Not possible

Copying Targets

Copying Targets Within a Taxonomy

Source	Target	Description
Never to Classify	Category folder in the same taxonomy	The system creates a copy of the document in the taxonomy data repository and classifies the new document in the target category.
Never to Classify	Folder Documents to be Classified in the same taxonomy	The system creates a copy of the document in the taxonomy data repository and sets the new document to status To be Classified.
Category folder	Folder Never to Classify of the same taxonomy	The system creates a copy of the document in the taxonomy data repository and sets the new document to status Never to Classify in the target taxonomy.
Documents to be Classified	Folder Never to Classify of the same taxonomy	The system creates a copy of the document in the taxonomy data repository and sets the status Never to Classify in the target taxonomy.

Copying Targets Between Multiple Taxonomies Under the Same Index

Source	Target	Description
Never to Classify	Category folder in different taxonomy with the same index	The system creates a copy of the document in the taxonomy data repository and classifies the new document in the target category.
Never to Classify	Folder Documents to be Classified in another taxonomy under the same index	The system creates a copy of the document in the taxonomy data repository and sets the new document to status To be Classified in the current taxonomy. Also read the comments in the section Uploading and Creating Documents under Commands for Documents.
Category folder	Folder Never to Classify in another taxonomy under the same index	The system creates a copy of the document in the taxonomy data repository and sets the new document to status Never to Classify in the target taxonomy. Also read the comments in the section Uploading and Creating Documents under Commands for Documents.
Never to Classify	Folder Never to Classify in another taxonomy under the same index
Documents to be Classified	Folder Never to Classify in another taxonomy under the same index

Copying Targets Between Multiple Taxonomies Under Different Indexes

The system creates a copy of the document in the taxonomy data repository below the target index (/taxdata/documents/<targetindexname>).

The classification corresponds to the classification when you copy the target between multiple taxonomies under the same index.

Copying Links Between Taxonomies and Folders in Repositories

Source

Target

Description

Never to Classify

Folder in repository

The system creates a copy of the document in the repository.

Folder in repository

Never to Classify

The system creates a copy of the document in the taxonomy data repository and sets the new document to status Never to Classify in the target taxonomy.

Also read the comments in the section Uploading and Creating Documents under Commands for Documents.