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 Starting the Distribution from the Log Locate this document in the navigation structure

Use

You can start the document distribution from the Distribution Log in different processing situations.

  • When the system has started the distribution automatically by an event from SAP Business Workflow, you must start the distribution manually from the distribution log.

  • You can start erroneous distribution order packages that have not been sent a second time from the distribution log.

Start Functions

Three functions are supported for starting the distribution from the distribution log:

  • Manual

You use this function to start the distribution of documents from part orders whose distribution was started as follows:

  • Distribution started automatically by an event from SAP Business Workflow.

  • Asynchronous distribution ( Immediate distribution indicator is not set when the distribution is started).

You can also start the distribution of documents from these part orders via a background job.

  • Erroneous

You use this function to re-send all erroneous part orders in a distribution order package, even if you only select one part order.

  • Start again with changes

You use this function to re-start part orders, for example, that have already been successfully completed, and make any necessary changes to the documents or recipients.

Prerequisites

The distribution was started either manually or automatically by an event from SAP Business Workflow. The part orders must be allocated to a distribution package and have a specific status.

The user must have the required Authorizations .

Status

A part order that you want to start the distribution for from the distribution log, must have a specific processing state (status) for each start function. The following table lists the statuses that you can start the distribution from.

Status

Start manually

Start erroneous part orders

Start again with changes

AS

Start asynchronously

X

   

MA

Start manually from the distribution log

X

   

ER

Error

X

X

X

IG

Ignored

  

X

X

WO

Check output

X

X

X

WR

Confirm receipt

X

X

X

OK

Distribution completed successfully

    

X

Procedure

  1. Select the part order that you want to start the distribution for.

  2. Choose   Extras   Start distribution   <Start function>   (for example, manual).

    Please note that the part order you select must have a status that is supported for this distribution.

How you proceed depends on the start function you choose.

  • Manual

The system starts the distribution for the part order you select without you having to enter any further data.

  • Erroneous

The system starts the distribution again for all the erroneous part orders in a package without you having to enter any further data.

  • Start again with changes

The Start document distribution basic data screen appears. and copies the data for the documents that you want to distribute and for the recipients. You can change this data and add any other documents or recipients as required. As soon as you choose the Start function on the basic data screen, the system returns to the distribution log.

Result

The system starts the distribution process. You can check on the state of this process by refreshing the distribution log.