You can use this function to give you information about the distribution process. You can check the state of the distribution for each individual part order and you can display additional information, for example, on the individual documents.
The distribution was started either manually or automatically by an event from SAP Business Workflow.
The user must have the required Authorizations .
Choose
Document distribution menu.The Start document distribution initial screen appears. This selection screen is divided into several areas where you can enter data for selecting a distribution log.
The data is grouped together according to the following criteria:
Distribution order, for example
Initial order ID, distribution order ID, part order ID
Document
Document number, document type, document part, version
Recipients
Recipient name, distribution type
Status
General data
Name of the person who created or changed the log, date when it was created or changed, data on the check for output and receipt
Enter the selection criteria.
Choose Execute.
The Distribution log screen appears.
List Structure
The distribution log is displayed as a list. This list is structured as follows:
List header that displays the description or abbreviation for all the fields in the list
Block of information for each Distribution Package
There is a separate block of information for each distribution order package. The following information is displayed for each line in the block:
Data on the distribution order package is displayed in the first line of a block (for example, package ID, recipient name, distribution type, send date, distribution point data).
The individual part orders in a package are listed directly below the distribution order package. For a part order, the following data is displayed for each line: Part order ID, status, document data, initial order ID, recipient data, distribution order ID, medium).
To help you digest the information at a glance, the status is displayed by a traffic lights icon (red = error, yellow = distribution process has been started, green = distribution has been successfully completed).
Block for all part orders that are not allocated to a distribution order package.
These part orders have not been allocated to a distribution order package.
Additional Information for Part Orders
You can display additional information on each part order under the menu entry Goto .
Action log
List of actions that have been performed for a part order
Workflow log
Status information for the distribution
Display SAPoffice mail
You can display the SAPoffice mail that has been sent
Document
Document info record, Basic data screen
Recipients
Address data from Central Address Management
Output address
Example: internet mail address
Varying the List
You can display the list in different ways by using different functions. This means that you can exclude data from the list that you do not require in the current processing situation. For example, you can choose the following functions under the menu option Settings :
Define column settings
Save and choose display variants
Display status of lists