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 Manually Posting an Entry Locate this document in the navigation structure

Procedure

Note Note

The steps 1 to 4 depend on whether you execute the manual posting with the monitor or with the detailed menu.

End of the note.

Start of the Posting Transaction with the Monitor:

  1. In the Consolidation menu, choose   Data collection   Monitor   or   Consolidation   Monitor.  

  2. Check the global parameters by choosing   Environment   Global parameters.  

  3. Place the cursor on the consolidation unit for which you want to post data and on the relevant task and choose Update run .

  4. Once you have entered additional account assignments for a line item, an indicator on the line item screen (see steps 5 and 6) shows that additional account assignments exist.

    ( )

    When you have not assigned a task to the document type for manual posting, then the system automatically assigns the task for data entry.

  5. The document type and the global parameter are already in the tab page General . Enter further necessary data: an explanatory text, the organizational units (each according to the posting level of the document type), if applicable activity and activity number for the consolidation of investments.

  6. See below.

Start of the Posting Transaction with the Detailed Menu:

  1. In the Consolidation menu choose   Data   Manual Posting   Enter   or   Consolidation   Manual Posting   Enter .  

  2. In the tab page General, you enter the document type with which you want to carry out the manual posting.

  3. The global parameters View , Consolidation Chart of Accounts , Version , Period and Fiscal Year are already preset in the initial screen. You can overwrite the parameters Period and Fiscal Year .

  4. You can post with the template of a held document or a reference document.

  • Held document:

You can enter a document and before posting, save it in a user-defined, parked clipboard and to be precise either as a sample document or as a simple held document. You enter a number to identify the document. At a later date you can call up, complete and post this document as a template. The system deletes the simple held documents immediately after updating. Sample documents are kept.

  • Reference document:

You can use a reference document of the same document type as a template, in order to enter a new document. This is useful, when most of the document line items of the reference document are relevant for the new document to be posted..

In addition to that you can reverse a referenced document, by setting the corresponding indicator. See also Reversing Manual Postings .

  1. After releasing the data, enter the necessary data in the next screen of the tab page Genera : an explanatory text, the organizational units (each according to the posting level of the document type), if applicable the activity and activity number for the consolidation of investments.

  2. See below.

Further Steps both for the Monitor and Detailed Menu:

  1. On the tab page Clear Subassignments the system shows the subassignment, which you have fixed permanently or temporarily in the document type (see also Fixing or Hiding Subassignments ). You enter the fixed value per subassignment. For the subassignments which are only temporarily fixed, you can undo the fixing, by removing the subassignment from the tab page. When entering the document line items you can fix the removed subassignments again, if required.

  2. Choose the tab page Document Line Item and enter the necessary account assignments. The system offers you the following help functions:

  • You can copy, reassign or delete individual document line items.

  • When you enter * in a value field, then the system sets the negative document balance in this field.

  • When you place the sign - in the value field of a value, then the system inverts all the values in the document line item.

  1. If applicable remember this document, possibly as a sample document. You can complete and post the document later, by calling it up as a template (see step 3 under the section Start of the posting transaction with the detailed menu).

  2. Simulate the posting to inform yourself about the of the data and the document line items which were automatically generated by the system. Choose   Posting   Simulate   .

During the simulation the system checks whether

  • The document balance is null

  • all necessary subassignments have been entered

  • all necessary currencies have been entered

With automatic line items you can recognize with the help of an indicator, whether it concerns a financial statement imbalance posting, a deferred income tax posting or the balance adjustment for consolidation units. If required you can change the automatic line items, for example choose other subassignment for the selected FS items (see also Financial Statement Imbalances, Deferred Income Tax and Consolidation Unit Balance Adjustment ).

  1. Record the document by choosing Save .

  2. A message shows you which document number was assigned to the document.

  3. If desired, display the recorded document by selecting   Consolidation   Manual Posting   Display   in the Consolidation menu. Then enter the document number.