Cash Desk Payment Transactions

Use

With the following payment transaction, you can enter cash desk business processes (incoming and outgoing cash payments) in the SAP system as cash documents.

Prerequisites

You must define individual payment transactions in Customizing. In Customizing, you can also define payment transactions in such a way that data is exchanged with Financial Accounting (FI clearing) during document entry. SAP does not provide any predefined payment transactions.

You define payment transactions in Funds Management Government Customizing under Funds Management-SpecificPostings Cash Cash Desk Define Payment Transactions .

Features

Cash payment without FI clearing

You can map the following cash payments with these payment transactions:

Incoming actual before debits payment
Incoming payment with invoice reference
Earmarked funds incoming/outgoing payment

Cash documents, which you enter as payment transactions without FI clearing, generate open items after the transfer into Financial Accounting.

In the cash document you specify the account assignment reference directly using an FM account assignment or indirectly using an invoice reference. With earmarked funds, the corresponding FM account assignments are determined directly from the earmarked funds. Incoming payments, referring to earmarked funds, are a special kind of forecast of revenues.

Note Note

Take note that no one-time accounts are allowed for partial payments and payments with a special G/L indicator as sub-ledger accounts.

End of the note.

Cash payment with FI clearing

With these payment transactions you refer directly to FI document data in cash documents that exist as open items in Financial Accounting. When transferring cash documents into Financial Accounting, the incoming/outgoing payments lead to a clearing of the open items.

You can also set a payment block in FI when entering a cash document with FI clearing (for example for an outgoing payment). By doing this, you ensure that no multiple outgoing payments can take place until the cash document is transferred (clearing of the open item in FI).

Note Note

If you wish to implement further checks, you can program this with the help of Business Transaction Event, Process 00102010

End of the note.

When entering a payment transaction with FI clearing you are requested to enter the respective FI document number in the dialogue box Determining Open Items. If the FI document number is not available, you can look for the required FI document number using the search function (input help of field Document Number) by making further entries such as request number, reference document number.

Note Note

To determine open items by additional account assignment entries, you can program this using Business Transaction Event, Process 00102010.

End of the note.

Statistical transaction

With this payment transaction, cash documents are generated that are not passed on to Financial Accounting. This payment transaction should be chosen when dealing with checks.

You define a cash payment as a statistical transaction by setting the indicator Statist. T . in IMG activity Define Payment Transaction s for the payment transaction .

Reversing cash documents

By specifying a cash document, you can enter a backed out posting document. The two documents refer to one another. A cash document can only be reversed, if the document has not yet been given the status Released cash document.

You want to control the cash desk receipt and the corresponding reversal document differently. You do this by assigning a separate form in the Customizing of Funds Management Government in IMG activity Define Receipt Printout of the reversal document type.

Balance increase/reduction

Changes made by the cashier to the balance of the cash desk are represented using cash documents, which correspond to those cash documents for incoming and outgoing cash payments. A G/L account must be entered as the account assignment object.

Note Note

Cash documents assigned to a G/L account undergo an additional authorization check for the respective G/L account. This ensures that only certain cashiers carried out these payment transactions.

End of the note.