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 Year-End Closing Process Locate this document in the navigation structure

Use

Regardless of how and when you migrate from FB to BCS, the change will be effective from a certain fiscal year onward (that is, the year of BCS activation). If you are carrying a year-end closing process, you should take special care when processing the data of the last year you are using Former Budgeting.

Reports for Fiscal Year Change

The fiscal year change, or “year-end closing process” involves the following reports, which can be found under the main menu path:   Public Sector Management   Funds Management   Additional Functions   Closing Operations   Commitments/Actuals   Commitment Carryforward and Budget (Former Budgeting)   Former Budgeting   Budget Carryforward   .

You will need to carry forward your residual budget and open commitment items using the following three reports:

  • Carryforward of residual budget – For the last year of Former Budgeting, you must use the Former Budgeting report. Afterwards, you can use the BCS functionality in the same way as in Former Budgeting. See Carrying Forward Residual Budget for further information.

  • Carryforward of open commitment items without budget – This report only affects the posting side of Funds Management. This area is not affected by the new BCS budgeting tool, which means that there are no migration issues here.

  • Carryforward of open commitment items with budget –Depending on the sender fiscal year, the report will carry forward the budget for open commitments either in Former Budgeting (for the years prior to BCS activation) or in BCS (for the year since BCS activation). See Commitment Budget Carryforward for further information.

    Note Note

    The year-end process is only critical for the last FB year. You need to run it from Former Budgeting. The budget entries generated in FB affect the last year of FB and the first year of BCS. After running the fiscal year-end process, you must migrate the corresponding data to BCS.

    Moreover, the year-end process is sometimes run several weeks after the new year starts. In such cases, global migration has already taken place and should be partially rerun, just to ensure that the year-end results or changes made during the year are taken into consideration.

    End of the note.

Activities

  1. In Former Budgeting, carry out the year-end closing process as usual. Note that the year-end process for the last FB year can be run in FB at any time.

  2. Then update BCS in one of the ways described in Migrating Carryover Documents .

See Also

For further information see Example: Processing Year-End Closing and Preclosing: Transfer Residual Budget .