Processing Cash Desk Closing

Procedure

Choose Accounting Public Sector Management Funds Management Posting Cash Desk Close.

This takes you to the Cash desk closing (cash desk subsidiary ledger) screen .

Note
If you want to display a previous cash desk closing, call up the input help for the date field for Time of closing and select one of the cash desk closing dates.

End of the note.

Choose ( ) with the quick info text Execute .
You will get a list of results for the appropriate cash desk closing.

If you have selected a cash desk closing that is not yet complete, you will see that the status is Closing not complete. For completed cash desk closings, the status Completed closing is displayed.

Note
You can branch from this summary display to individual cash documents by selecting documents or reversals or by double clicking on a payment transaction in the table evaluation.

End of the note.
Select Enter actual balance, enter the actual cash desk balance in the Enter actual cash desk balance dialog box and select Continue.

The expected balance of cash documents is evaluated and compared with the actual cash desk balance.

If you notice any errors in the expected balance that you want to correct, you can do so for cash desk closing operations with the status Closing not complete .
If you want to complete a cash desk closing operation, select Complete .

Its status is then set to Closing complete .

The status of entered cash documents that you have not yet released manually is automatically changed to Released cash documents on cash desk closing.
To print out a completed cash desk closing and a count form for the cash holdings of the cash desk, select the relevant SAP-Script or PDF-based form .

Result

You have executed cash desk closing for a specific time interval. The data from the released cash documents can now be passed on to component Financial Accounting where it can be posted in the general ledger.