Use

You require year-independent master data for multi-year budget execution. This means that you can no longer assign a time reference to your master data. You define the validity of a Funds Management account assignment (FM account assignment) using the validity interval in the fund master record. The account assignment element ‘fund’ is obligatory for multi-year budget execution. You can create the fiscal year reference for FM account assignments by using a year-dependent budget structure.

The significance of the fund increases with multi-year budget execution.You define the validity of a budget in the fund master record. It is advisable to make the respective budget identifiable in the fund key using a Budget ID. The budget ID carries out the function of an additional FM account assignment via the fund master record.

Analog to the fund key, you can also assign other FM account assignment elements to a budget by using a budget ID.

Integration

Fund and Fund Type

By activating multi-year budget planning, a budget check takes place on the overall budget for all funds and fund types.The budget amount is specified as Overall Budget in IMG activity Define Fund Types .

Master Data Subdivision

It is advisable to use Master Data Subdivision for the budget ID in the master data key. This function makes it easier to maintain master data using a substring and supports reporting via substrings (for example, through the budget ID contained in the substring of the fund).

Year-Dependent Budget Structure

In connection with using the Budget Control System as the budgeting tool, you must maintain a year-dependent budget structure when using a budget structure. Here you define the assignments of posting/budget addresses restricted to the relevant fiscal year. A copy program supports you with carrying out closing operations. For more information, see Budget Structure in BCS .

Note that you must always consider the effects on the affected budget if you make changes to the budget structure of a fiscal year. If for example a funds center is replaced by another funds center, you can transfer the budget or commitment entered in the budget by using program Transfer Budget Data . You can also use the transfer programs intended for closing operations for the year-dependent budget structure or for mid-year transfer postings.

For more information on this, see Multi-Year Budget Execution: Closing Operations .