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Use

Some customers may need to update budgetary ledger (BL) accounts for the document lines in future years, whereas other customers may not need this functionality and would prefer to suppress BL postings for future years.

Since you need to have BL only for a certain year, but not for all future years, there is no direct Customizing for this. Instead, you must have the system delete all unwanted BL lines just before the postings. To do this, you must suppress BL postings as follows:

You set up a derivation rule containing the condition that the difference between the fiscal year and the year(s) of cash effectivity (that is, future years) is not zero, and which consistently references the same G/L accounts. These G/L accounts must also be accounts for which automatic offsetting and deletion applies, so that no BL postings can be made, since they will be deleted.

Prerequisites

  1. If you are using multi-annual budgeting in your organization, you must activate it under IMG   Public Sector Management   Funds Management Government   Budget Control System (BCS)   Availability Control   Other Settings for Availability Control   Settings for Multi-Annual Budgeting   .

  2. The budgetary ledger must have been activated for your organization, and the correct accounts must have been specified in the IMG activity Select Fields for FI-SL Update (see menu path below).

Procedure

If you want to s uppress BL postings for future years, proceed as follows:

  1. Access budgetary ledger Customizing in   Public Sector Management   Funds Management Government   Budgetary Ledger   Settings for General Ledger   Define Derivation Strategy for BL Accounts.  

  2. Select “Commitment/Actual Postings” in the popup and then create a new derivation rule under the Definition tab for field DIFF_CASHFISC.

  3. Maintain two separate derivation rules in the BL derivation strategy for commitment/actuals with the following conditions:

    Field

    Description

    Operator/Value

    DIFF_CASHFISC

    Difference between Year of Cash Effectivity and Fiscal Year

    =0

    DIFF_CASHFISC

    Difference between Year of Cash Effectivity and Fiscal Year

    <> 0

    For this, you enter the condition DIFF_CASHFISC = 0 for the first derivation rule, and the condition DIFF_CASHFISC <> 0 for the second rule.In the second rule, you customize using a G/L account equal to the offset account.

  4. This will suppress BL document postings, provided that you have not excluded this G/L account in the IMG activity on automatic offsetting/deletion.

  5. Save your entries.

Result

Using this automatic offset/deletion procedure, you can ensure that no BL document is posted to future years, because their BL lines are automatically deleted.