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 Preparing the Budgetary Ledger Locate this document in the navigation structure

Use

Before you start working with the budgetary ledger, you need to configure your system with the correct master data and IMG Customizing settings.

Prerequisites

For processes involving the creation or transfer of budget data, the budgetary ledger (BL) only works if the Budget Control System has been installed and configured, otherwise budget postings will have no effect on Financial Accounting.

Activities

Go to the Public Sector Management (PSM) IMG and choose   Funds Management Government   Budgetary Ledger   . Then execute the Customizing steps described below, in the order given.The IMG documentation for each step provides instructions on what you must do. For further information, see Customizing the Budgetary Ledger .

Basic Settings

  1. Activate Variant for Budgetary Ledger: In order to activate the budgetary ledger, you need to create a budget variant with the corresponding document type.

  2. Classify BL Accounts: In this step, you enter classification data relating to your organization’s chart of accounts. This includes:

    • Specifying whether budget and/or actual postings are allowed for ranges of accounts

    • Stipulating whether postings to accounts in specified ranges are made through the budgetary ledger

  3. Define Posting Keys for Budgetary Ledger: In this step, you define the debit/credit posting key for the postings in the budgetary ledger.

Account Derivation

  1. Select Budget Categories and Value Types for BL Update: Use this step to set up the BL forspecific budget categories and value types, per FM area.

  2. Select Source Fields for Account Assignment Derivation: By means of this step you specify the fields to be used by the Derivation Tool to derive the BL account assignments to be used for posting to FI.

  3. Define Derivation Strategy for BL Accounts: Use this step to access and maintain, for example,account assignment derivations both for budget and commitment/actual postings in the budgetary ledger, and to maintain values for them.

  4. Select Fields for FI Update: With this step you can select the specific fields, such as FM account assignment elements, to be stored in the Financial Accounting component with the BL document posting.

Result

The budgetary ledger is ready for use. This means that all postings to the budget are now also written to the budgetary ledger in FI. These postings are carried out in the background.