Posting Example Warehouse Concept 1

Use

The posting example shows the effects of business transactions in Materials Management (MM) on FI G/L accounts and on updating in Funds Management .

Prerequisites

The example presupposes certain prerequisites. Please be aware of these prerequisites.

Note Note

Posting lines that are only statistically updated are flagged in column S (statistical).

End of the note.

Prerequisites for posting example

Settings	For more information, see:
Master data
Material valued with a moving average price	SAP Library under Control of Material Valuation .
Assignments for account assignment derivation
Commitment items are assigned to the G/L accounts	in the SAP Library under Deriving commitment item from G/L account .
Funds centers are assigned to the cost centers	in the SAP Library under Deriving FM account assignment elements from the CO account assignments .
Customizing settings
Update profile 100	Funds Management Government IMG under Actual and Commitment Update/Integration General Settings Assign Update Profile to FM Area . In the SAP Library under Update Profile .
GR/IR updating: MM invoice receipt	Funds Management Government IMG under Actual and Commitment Update/Integration General Settings Make Other Settings.
Value-added tax display: Gross value-added tax
Control of purchase orders/requisitions not assigned to an account: "Manual account assignment"
Control goods issue: "Not budget relevant"
Transaction type budget relevant? No entry	Funds Management Government IMG under Actual and Commitment Update/Integration Integration Inventory Management Integration Select transaction types
Transaction type goods issue? No entry
Deductible input tax	Financial Accounting IMG under Financial Accounting Global Settings Taxes on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases.
Cash discount posting: GR gross, IR net	Financial Accounting IMG under Financial Accounting Global Settings Document Document Header Overview.

Warehouse Concept 1

Procurement to warehouse (without account assignment):

Business transaction	FI G/L accounts		Funds Management
Business transaction	Debit	Credit	Funds center	Commitment item	S
Purchase requisition			Purchase order	Commitment item from balance sheet account (without tax)
Purchase order			Purchase order	Commitment item from balance sheet account (without tax)
Goods receipt always evaluated!	Stock at purchase order price
		GR/IR
		(Freight clearing)
		(Customs clearing)
Invoice parking
Save invoice completely			Purchase order	Commitment item from balance sheet account (without tax)
Invoice Receipt Invoiced amount = Order amount	GR/IR		Purchase order	Commitment item from balance sheet account
Invoice Receipt Invoiced amount = Order amount		Vendor
Additional posting lines at invoice receipt if:
Input tax	(Input tax)		(Purchase order)	(Commitment item from balance sheet account)
Freight clearing	(Freight clearing)		(Purchase order)	(Commitment item from balance sheet account)
Customs clearing	(Customs clearing)		(Purchase order)	(Commitment item from balance sheet account)
Invoiced amount > Order amount (also with unplanned delivery costs) and insufficient stock coverage	(Stock)		(Purchase order)	(Commitment item from balance sheet account)
	(Price differ- ences)		(Purchase order)	(Commitment item from balance sheet account)
Invoiced amount < Order amount (also with unplanned delivery costs) and insufficient stock coverage		(Stock)	(Purchase order)	(Commitment item from balance sheet account)
		(Price differ- ences)	(Purchase order)	(Commitment item from balance sheet account)
Small differences (GR/orders to DN)	Small differences		Cost center	Expenditure commitment item from small differences account (incl. tax)
Small differences (GR/orders to DN)		Small differences	Cost center	Revenue commitment item from small differences account (incl. tax)
Differences due to exchange rate rounding	Differences due to exchange rate rounding		Cost center	Expenditure commitment item from differences due to exchange rate rounding account
Differences due to exchange rate rounding		Differences due to exchange rate rounding	Cost center	Revenue commitment item from differences due to exchange rate rounding account
Exchange rate differences	Exchange rate differences		Purchase order	Commitment item from balance sheet account
Exchange rate differences		Ex-change rate differ-ences	Purchase order	Commitment item from balance sheet account
Cash discount (net procedure)	Cash discount clearing
		Stock	Purchase order	Commitment item from balance sheet account
		Price differ-ences	Purchase order	Commitment item from balance sheet account
Subsequent debit invoice
Subsequent adjustment, no amount change (Dependent on current stock situation)	(Stock)		(Purchase order)	(Commitment item from balance sheet account)
	(Price differ- ences)		(Purchase order)	(Commitment item from balance sheet account)
	(Input tax)		(Purchase order)	(Commitment item from balance sheet account)
		Vendor
Credit memo	All postings from invoice receipt and subsequent debit invoice mirror inverted depending on current stock situation.

Inventory Management - Goods Issue

Business transaction	FI G/L accounts		Funds Management
Business transaction	Debit	Credit	Funds center	Commitment item		S
Reservation			No update: However, you can include an FM account assignment manually that is then included in the consumption.
Consumption
	Consumption		Cost center	Expenditure commitment item from consumption account		X
		Stock	Top	Commitment item from balance sheet account		X
Returns to the warehouse
evaluated	Stock		Top	Commitment item from balance sheet account		X
evaluated		Consumption	Cost center	Expenditure commitment item from consumption account		X
Inventory
Too much warehouse space	Stock		Top	Commitment item from balance sheet account		X
Too much warehouse space		Inventory differ-ences	Cost center	Revenue commitment item from inventory differences account		X
Stock shrinkage	Inventory differences		Cost center	Expenditure commitment item from inventory differences account		X
Stock shrinkage		Stock	Top	Commitment item from balance sheet account		X
Scrapping
Damage cases	Expense from scrapping		Cost center		Expenditure commitment item from scrapping account	X
Damage cases		Stock	Top		Commitment item from balance sheet account	X

Inventory Management - Stock Transfer

Business transaction	FI G/L accounts		Funds Management
Business transaction	Debit	Credit	Funds center	Commitment item	S
Stock transfer
Receiving standard priced managed material is cheaper	Expense from stock transfer		Cost center	Expenditure commitment item from stock transfer account	X
	Stock		Top	Commitment item from balance sheet account	X
		Stock	Top	Commitment item from balance sheet account	X
Receiving standard priced managed material is more expensive	Stock		Top	Commitment item from balance sheet account	X
		Stock	Top	Commitment item from balance sheet account	X
		Revenue from stock transfer	Cost center	Revenue commitment item from stock transfer account	X

Inventory Management - Revaluation

Business transaction	FI G/L accounts		Funds Management
Business transaction	Debit	Credit	Funds center	Commitment item	S
Revaluation
Valuation price is too low	Stock		Top	Commitment item from balance sheet account
Valuation price is too low		Revenue from revalua-tion	Cost center	Revenue commitment item from revaluation account
Valuation price is too high	Expense from revaluation		Cost center	Expenditure commitment item from revaluation account
Valuation price is too high		Stock	Top	Commitment item from balance sheet account

Note Note

If this business transaction is relevant to cost accounting in your organization, you have to set up the account assignment to derive the funds center from the CO object used for the posting.

If you do not use Controlling, you have to set up the account assignment to derive the funds center from the master record of the commitment item. Alternatively, you can define the derivation using an enhancement.

End of the note.