Show TOC

 Customizing: Derivation Strategy for Generating CE Rules Locate this document in the navigation structure

Use

In the Implementation Guide, you create a derivation strategy to define how budget addresses used for cover eligibility or revenue cover groups are to be assigned to new or already existing cover groups. The derivation strategy for the generation of cover groups consists of a sequence of derivation steps that are executed in the given order.

This will enable the system to automatically generate the corresponding cover groups, using transaction Derivation Strategy for Generating Rules for CE (FMCEGENCG, see Generating Cover Eligibility Rules ).

Prerequisites

The Budget Control System must be installed before you can work with BCS cover eligibility, and cover eligibility must have been previously activated.

Procedure

  1. Go to the Implementation Guide for Public Sector Management:   Funds Management Government   Budget Control System (BCS)   BCS Budgeting   Control Budgeting Flow   Cover Eligibility   Define Derivation Strategy for Generating CE Rules.  

  2. Create the derivation steps that carry out the desired derivation for a selected budget address or addresses.

  3. If you create a derivation step of the type derivation rule , you can enter values for this derivation rule in the productive system using transaction FMCERGR from the menu.

    You create a derivation rule by specifying the source and target fields to be used. As the source fields, you use the account assignment elements of the budget address to be assigned to a cover group. The target fields must contain either the name of a cover group or of another budget address, which should belong to the same cover group as the budget address from the source fields.

    Note Note

    The target fields to be selected here are available from the dropdown box in the lower half of the Definition tabstrip.

    For more information on the derivation strategy, see the IMG documentation for the corresponding activities, as well as Account Assignment Derivation .

    End of the note.

  4. Next, assign the short text for new cover groups .

  5. Specify the role of each budget address within a cover group (sender/receiver, or both).

  6. You can assign budget memo templates to automatic or manual cover groups (CE Rules) if you have activated budget memos for cover eligibility rules in Customizing.

  7. If a selected budget address is not to be assigned to a cover group, set the indicator Do Not Assign Budget Address using an appropriate derivation step.

  8. If you want to generate a manual cover group, you can decide that a budget address should belong to several manual cover groups by setting the indicator Multiple Assignment

  9. Save your derivation strategy. If you want to transport the modified derivation strategy, assign it to an appropriate transport request.

  10. You can now test the derivation strategy to ensure that it runs correctly. You do this from the overview screen of the derivation strategy by clicking on the Test icon (F8). In the test window, enter the FM area, fiscal year, category of cover group, ledger or budget category and the desired budget address to be assigned to a cover group.

  11. Run the derivation test by clicking on the button Derive .

  12. If the budget address is not to be assigned to a cover group, the indicator Do Not Assign Budget Address is set.

  13. In other cases, the derivation will either assign a desired cover group, to which the budget address should belong, or another budget address which should belong to the same cover group as the selected budget address .

    • Using the first option, you can either assign an existing cover group or choose a new cover group name from an external number range interval.

    • Using the second option, where you assign another budget address, the system will automatically create a new cover group number using the internal number range interval 01 from Customizing. This happens if the second budget address does not yet belong to an existing cover group (assuming that you have created the internal number range interval 01 for cover groups). However, if the second budget address already belongs to a cover group, the selected budget address will be assigned to the same one, and the system does not need to create a new cover group number.

Result

You have set up a derivation strategy for generating cover groups in Customizing, which you can now use in the generation of cover groups or CE rules (transaction FMCEGENCG) .