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 Generating Cover Eligibility Rules Locate this document in the navigation structure

Use

You can generate cover eligibility (CE) rules and cover groups in mass transaction (FMCEGENCG), using the derivation strategy for generating cover groups.

You only need to maintain one derivation strategy for CE rules which the system can then use to generate different types of cover groups and for different budget categories, AVC ledger or RIB ledger.

Prerequisites

See the Derivation Strategy for Generating CE Rules for the prerequisites that you must fulfill before you can generate cover groups/CE rules.

Procedure

  1. Via menu path   Public Sector Management   Funds Management   Master Data   Use of Account Assignment Elements   Budget Control System (BCS)   Cover Eligibility   Cover Eligibility Rule,   call uptransaction FMCEGENCGto generate cover groups.

  2. Enter the FM area and the fiscal year . Specify the category of cover group you wish to generate (automatic, manual or revenue cover group) and the desired ledger or budget category.

  3. In the section Selection of Source Data , specify whether you want to base the cover group generation on the selection of budget or posting addresses. Also specify whether you want to use the budget structure or the individual application data (budget totals or actual/commitment values) for the selection of FM account assignments (budget or posting addresses) to be assigned to cover groups. Select one of the following combinations:

    • Budget Addresses and Budget Structure : Budget addresses that are within a budget structure are used to generate cover groups.

    • Posting Addresses and Budget Structure : Posting addresses within a budget structure are used to generate cover groups. In this case, the generation tool first selects posting addresses from the budget structure. In a further step, it determines the budget addresses assigned to them using the budget structure definition. Only these budget addresses can then serve as input for the derivation strategy for generating cover groups.

    • Budget Addresses and Application Data : B udget addresses with existing budget totals are used to generate cover groups.

    • Posting Addresses and Application Data : P osting addresses with actuals/commitment data are used to generate cover groups. As before, first the appropriate posting addresses are determined, and then the relevant budget addresses (as assigned in the budget structure definition) are used for the generation process.

  4. You can enter restrictions for the selection of FM account assignments to be used for generating cover groups.

  5. If you checkmark Add Addresses Only , you can update existing cover groups for new budget addresses without creating new cover groups. In this case, no new cover groups will be generated. Only new members (budget addresses) will be added to existing cover groups.

  6. Checkmark Test run if you want to simulate the results in a test run before actually running the transaction.

  7. If necessary, select a layout to be used for the output list.

  8. Execute the transaction.

  9. ( )

When using this transaction for the mass generation of revenue cover groups, be aware that:

  • A revenue account assignment can only be assigned either to a single RIB object or to a single revenue cover group.
  • A revenue account assignment which has been assigned the ‘RIB Source Address’ role in a revenue cover group cannot be an RIB object at the same time.
  • Only one revenue account assignment in a cover group can be specified as the ‘RIB Source Address’.

Result

The output list displays the cover groups that were generated for the FM account assignments you have specified.