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 Manually Reducing Earmarked Funds Locate this document in the navigation structure

Prerequisites

When processing earmarked funds, you need the authorization for each document type. For further information see Authorizations in Funds Management .

In the detail screen, the manual reduction of earmarked funds can only be done per document line item.

Procedure

  1. Choose   Accounting   Public Sectoe Management   Funds Management   Posting   Earmarked funds   the desired financial transaction   Reduce manually.  

  2. The initial screen appears.

  3. Enter a document number and a document line item and choose Continue .

  4. This takes you to the detail screen. You can see all the information concerning the document line item on the detail screen; document amount and open amount are compared.

    If you do not enter a document line item, you will initially reach the overview screen. Select a document line item which you want to manually reduce and choose Detail line item .

  5. Enter the reduction amount under Reduction amount and if necessary a descriptive short text.

  6. In addition, you can refer to Financial Accounting documents, Materials Management documents and Controlling documents under Reduction references .

  7. Select the Completed indicator if you want to complete a document line item using a reduction posting.

  8. Choose Next item if you want to reduce the commitments of further document line items in the same way.

  9. Save your entry.

Result

Choose   Environment   Consumption history   to get an overview of earmarked funds that have been reduced.  

You get a list of reduction amounts with the following information:

  • Document amount

  • Number, amounts and data of reduction postings

  • Open amount

You can cancel individual reduction records and change the reference to other documents in the consumption history for manually reduced earmarked funds.-{}-

In order to cancel a reduction record, first expand the line in which the sum of the manual reduction is displayed by double clicking on it. After that, select the reduction line and choose Cancel record .

In order to change the reference to other documents, double click on the individual reduction record. This takes you to the screen in which you can change the reference to other documents.