Standing Requests 
Definition
Request, on which basis the program generates periodically recurring requests.
Use
Standing requests can be entered for both payment and acceptance requests. They are a work-saving method of representing accounting transactions for payments of an identical amount, but which are due at different periods.
Example
Using standing requests, you can, for instance, generate payment requests for the advanced payment for electricity costs, which are due on a quarterly basis. You can then run the program for generating the posting documents once in the quarter. This program generates the posting documents on the basis of the specifications which you have stored in the standing request original document.
Structure
The standing request is comprised of the standing request itself (the so-called standing request original document) and the posting document generated from it. In the standing request original document you enter the data, which remains the same for all posting documents to be generated.
Document type
The program recommends the document type here, which you have assigned to the request used (acceptance or payment request) in Customizing.
Customer account
FM account assignment
Amounts
Here, you enter the amount with which the requests are to be posted for the individual advance payments. You do not therefore enter the total amount of the standing request here.
Earmarked funds
If you have set up the Customizing of Funds Management Government so that the program automatically creates a funds commitment during the entry of a standing request, a funds commitment for the current fiscal year is created during the creation of a standing request. As standing requests are usually valid for several years, but funds commitments are always year-dependent, the funds commitment is no longer current after fiscal year change. Using the program Creating Funds Commitment from a Standing Request, you can create new funds commitment after the fiscal year change and update the associated standing request master documents.
Payment data
Besides this, you enter the data for the execution of the standing request, on which basis the program is to generate the individual posting documents. The standing request is stored in the system under a request number. The standing request does not lead to the updating of transaction figures. It is only the basis for generating posting documents. The program therefore does not generate an FI document for the standing request.
The program generates a payment request per posting document generated (acceptance or payment request) and an FI document per line item of the payment request. This payment request corresponds to the "normal" acceptance or payment requests, which you can enter for one-time financial transactions. You find information on payment requests under Entering and Approving Payment Requests
Integration
You find all functions, with which you process the standing request, and so the original document, in the menu at the standing requests. You can look at the posting documents, which the program has posted due to the original document, in the request menu, however only in the section for the acceptance or payment request
See also: