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Prerequisites

If you want to enter more than one document item with different budget subtypes, you must activate the Line Entry function in Customizing. To do this, go to the IMG of Funds Management Government and choose   FormerBudgeting   Budgeting   Budget Types   Enter Settings for Budget Subtypes   .

Note Note

Note that budget transfers where the sender and receiver have different budget subtypes can only be performed if the settings for the budget subtypes of the sender and receiver match (for example, check for revenues increasing the budget).

End of the note.

If line item entry has not been activated for budget subtypes in Customizing, you enter budget subtypes on the initial screen of the entry transaction.

Procedure

  1. Enter the required data on the initial screen.

    You can enter short and/or long texts for each document. For more information, see Enter and Display Texts for Budgeting

    Using the Control total function, you can enter a control total for the budget to be entered. When saving, the system checks if the total of individual document line items corresponds to the control total. If the document total differs from the control total, the document is not posted.

    You can also enter a Document with Reference

  2. Choose Continue

    This takes you to the Enter Original Budget: Entry screen .

  3. Enter the budget by entering an amount for a combination of funds center and commitment item and, if required, functional area.

  4. Check your entries.

  5. Save your entries.

Result

The system automatically totals up the budget allocation for a single funds center and commitment item, or for several budget objects on a lower hierarchy level, up to the highest node. You have posted a document that you can display under   Budgeting   Documents   Entry Documents   Display   .

See also:

Budget Allocation: Budget Entry