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 Example: Changing the Validity Period of the Funds Center Locate this document in the navigation structure

The following scenario explains the conversion process to year-dependent master data. It also explains the functional adaptation of the validity period from funds centers to meet your organizational requirements:

  1. Initial situation and planning: Conversion to year-dependent funds centers

    You have been using the SAP System since 1995 and a single valid funds center hierarchy (non-year-dependent funds centers). You are preparing the system for a conversion to year-dependent funds centers. Your target is to work with year-dependent funds centers next year.

  2. Upgrade to Release 4.01A

    You upgraded to 4.01A in 1999. As of Release 4.01A, you can work with year-dependent funds centers.

    When you upgraded to 4.01A, your previous funds center hierarchy was automatically transferred, and the new hierarchy variants functions were integrated.

    • The funds center hierarchy you have used until now is created as hierarchy variant 0000 .

    • The hierarchy variant 0000 is assigned to the FM area/fiscal year 0000 .

      Note Note

      The fiscal year 0000 stands for master data processing which is not year-dependent.

      End of the note.

    • Unlike with funds centers, the unlimited validity period (1900-1999) is set up.

  3. Activation program Activating year-dependent master data

    You start the IMG activity Activate Year-Dependent Master Data in the Customizing of Funds Management Government . After successful validation of your transaction data, funds centers can now be processed year-dependently.

    For more information on the RFFMMDAC activation program, see the IMG documentation in the section on Year-Dependent Master Data.

  4. Changing the validity period

    You would now like to update your funds centers. Funds center S1, no longer current from year 2000, should no longer be displayed. You can solve this by changing the validity period of the funds center concerned to 1990-1999.

    You call up the function Change Validity Period of the Funds Center and define the validity period from 1990 to 1999 for funds center S1.

    Note Note

    Before the change is saved, the system checks whether hierarchy variant entries, FM area/fiscal year assignments, or postings exist for the period to be deleted from 2000 to 9999. If such entries exist, you cannot change the validity period

    End of the note.

  5. New hierarchy variant

    You generate the new hierarchy variant 0001 (for example, using the Copying hierarchy variants function) and remove funds center S1 from the funds center hierarchy. You assign the updated hierarchy variant 0001 to fiscal year 2000 in Customizing.

    For further information on maintaining commitment items, see Creating Hierarchy Variants

     

    Changing the validity period of a funds center as part of the conversion to year-dependent funds centers

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