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 Changing the Validity Period of a Funds Center Locate this document in the navigation structure

Use

If you are working with year-dependent master data, you can only post to Funds Management account assignments if the posting date is in the validity period of the affected fund centers. You define the validity period valid for a funds center in the master record, by using fields Valid from and Valid until.

Note Note

For year-independent funds centers, the system enters the validity period “1900 – 9999” by default; you cannot change this.

End of the note.

You can lengthen a validity period at any time without any problems. However, it is different if you want to shorten the validity period of a funds center. If a funds center is already assigned to one or more fiscal years via a hierarchy variant, then shortening the validity period cannot cause any inconsistencies in data due to the posting data that exists. In such cases, shortening the validity period can be prevented by the system.

Remove funds center from the hierarchy variant

If you remove a fund center’s validity period, then the fund center is automatically removed from the hierarchy variant, if the validity period no longer overlaps with the period of the fiscal year.

Example Example

In the FM area, hierarchy variant 000 is assigned to fiscal year 2000 and hierarchy variant 001 is assigned to fiscal year 2001. The validity period of a fund center is shortened from01.01.2000 - 30.06.2001 to 01.01.2000 - 31.12.2000. Before it was shortened, the funds center was assigned automatically to both hierarchy variants. Once the validity period has been shortened, it is only in hierarchy variant 000, having been removed automatically from hierarchy variant 001.

End of the example.

Prerequisites

  • No posting data, such as actual or budget data, exists in the affected (to be deleted) period.

  • The funds center does not have any subordinate funds centers.

Procedure

  1. From the SAP Easy Access screen, choose   Accounting   Funds Management   MasterData   FundsCenter   Individual Processing   Change   .

  2. Enter an FM area in the Enter FM area dialog box, then choose ( ) .

    You only need to enter the FM area when you call up the transaction for the first time. The next time you call it up, the FM area you selected is automatically defaulted. To change the FM area, choose ( ) FM area.

  3. Enter the name of the FM area and choose ( ) Validity Period .

    The Funds Center: Change Validity Period screen appears, in which you can call up the master data for the funds center in display mode.

  4. Choose ( ) Validity Period .

    The Change Validity Period screen appears.

  5. Specify another validity period for the funds center, and choose ( ) .

  6. Save your entries using ( ) .

See Also

Example: Change Validity Period