Entering content frameProcedure documentation Selecting and Booking Rental Cars (Travel Manager) Locate the document in its SAP Library structure

The procedure below describes the standard car rental booking transaction. The individual steps do not necessarily all have to be completed by the same person. Who carries out which action depends on the authorizations of the individual user.

Prerequisites

You belong to a user group that has been assigned the travel service category 'flight' (see also Customizing R/3 Travel Planning under Master Data ® Control Parameters for Travel Planning ® Define user group-specific travel service categories).

Procedure

You have chosen Plan Trip or Travel Manager ® Create Flight, Hotel, Car Rental, Rail (or: ...with Ref.) from the SAP Easy Access Menu, and are in the Travel Plan: <First Name, Last Name>, Personnel Number screen. <Personnel number> screen. You have entered the data required for the general trip data.

Note

If you choose ...with Ref., you can create the travel service using data copied from a trip that already exists.

For more information about editing the general data, see Creating a Travel Plan: Travel Manager.

Request Data

  1. Choose This graphic is explained in the accompanying text Car Rental (with Quickinfo Add Car Rental Request). The car rental request screen appears.
  2. Enter data as required.

Note

You can enter the name of a town or an IATA location abbreviation. The system only recognizes towns that are defined as, or associated to, IATA locations.
  1. Choose This graphic is explained in the accompanying text Query. - with Quickinfo Car Rental Availability (F8)

    2. Note

    Before you start the car rental availability query, you can change the car rental preferences of the traveler (if standard car rental preferences have already been set up in the master data) or you can enter these preferences. To do this, choose This graphic is explained in the accompanying text Preferences (Quickinfo Car Rental Preferences - F5).

  2. The Car Rental Availability: Provider List screen appears. This list contains all of the available offers that meet the criteria entered, together with the cheapest vehicle type. If you did not enter any search criteria the system selects approx. 30 available provider offers at random.

Note

If a provider has the symbol This graphic is explained in the accompanying text Traveler Preference, this indicates that it corresponds to the personal car rental preferences of the traveler.

The following options are also available to you:

  1. Select the provider and offer you want to book and choose Continue. You are returned to the overview screen. The cheapest vehicle type for the selected offer and provider will be copied into your travel plan. The car rental request has the status prereserved for a certain period of time and can now be booked.

Changing a Car Rental Request

To change a rental car request, cancel the requested offer (see the canceling section below)and create a new rental car request as described in the section above.

Booking

To book the selected rental car, choose This graphic is explained in the accompanying text Book - with Quickinfo Book Travel Plan (CTRL+F11).

Once the provider has confirmed the booking, the trip is updated automatically. The status of the individual travel requests is then set to reserved and confirmed.

Note

If you want to book further travel services for this trip of the same or a different category, select these first and then book the whole trip at one time. The pushbutton This graphic is explained in the accompanying text Book - with Quickinfo Book Travel Plan (Ctrl + F11) - books all the requested travel services for one trip.

Canceling

You can cancel a reserved car rental.

 

 

 

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