Grouped Purchase Order Document 

Use

In the grouped purchase order document (GPOD), you can process items from operational assortment planning and control (OAPC) and items that you created manually in the purchase order list, for example. The OTB check has not yet been successful for these items. The document remains in the worklist until the OTB check is successful for all items.

You can process a grouped purchase order document using the following applications:

·        The Purchase Order Manager

·        The grouped purchase order document

On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Seasonal Procurement → Order Monitoring →

¡        PO Manager

¡        Grouped Purchase Order Document → Create, Change.

Integration

The grouped purchase order document forms an optional link between the order list and the purchase order and therefore an internal preliminary stage for the purchase order. Purchase order list items are grouped manually and automatically in the order list.

·        You can define your own grouping criteria using a business add-in. This BAdI can be found in Customizing for Seasonal Procurement under PO Processing → Enhancements Using Business Add-Ins → BAdI: Enhance Grouping Criteria (WRF_POHF_X_GROUP_E).

·        As the GPOD is only a temporary document, you cannot send it to vendors.

Automatic Generation of Purchase Orders

You can generate purchase orders automatically from the grouped purchase order document. You can do this using a report in background processing or online. On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Seasonal Procurement → PO Processing → Automatic Document Generation Seasonal Procurement (transaction WPOHF8) to start generation.

Screen Layout

The transaction for processing the GPOD uses the same screen layout – based on the field settings for the purchase order – as the purchase order. The relevant setting can be found in Customizing for Purchasing under Purchase Order → Define Screen Layout at Document Level.

Status Report

The system reports certain changes (for example, to the quantity or to the delivery date) back to OAPC together with the current status. Purchase order items that were entered manually do not require a status report.

Prerequisites

·        You have made the settings required for purchase order processing in Customizing for Purchasing under Seasonal Procurement.

You have grouped the items in the order list using the criteria set in Customizing for Seasonal Procurement under PO Processing → General Settings → Maintain Control Table for Grouping.

For more information, see Order List Processing.

Features

Transferring the Grouped Items to a Purchase Order

The GPOD consists of items that have the OTB check status Unchecked or Negative. When transferring the GPOD to a purchase order and OTB check is always performed and the budget is updated.

Removing Items

You can remove items from the GPOD. The system copies the items back to the order list.

For more information about the relevant processing options in the application functions, see:

·        Grouped Purchase Order Document Header Data (Quick Guide)

·        GPOD Item and Schedule Line Data (Quick Guide)